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4-Traders Homepage  >  Equities  >  Stock Exchange of Hong Kong  >  MTR Corporation Limited    0066   HK0066009694

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MTR Corp. : Election of Means of Receipt and Language of Corporate Communications

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01/19/2012 | 12:55pm CEST

Hong Kong Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited take no responsibility for the contents of this announcement, make no representation as to its accuracy or completeness and expressly disclaim any liability whatsoever for any loss howsoever arising from or in reliance upon the whole or any part of the contents of this announcement.

MTR CORPORATION LIMITED

(the 'Company')

(Incorporated in Hong Kong with limited liability)

(Stock Code: 66)

Election of Means of Receipt and Language of Corporate Communications

In accordance with the Listing Rules, the articles of association of the Company and the Companies (Amendment) Ordinance 2010, the Company is making new arrangements to ascertain how its Shareholders wish to receive future Corporate Communications from the Company: (i) in printed form (in English only, in Chinese only or in both languages); or (ii) by electronic means through the Company's website.

NEW ARRANGEMENTS

In accordance with the Listing Rules, the articles of association of the Company and the Companies (Amendment) Ordinance 2010, the following new arrangements will be made by the Company to ascertain the wishes of its Shareholders:
1. The Company is sending a letter to its Shareholders on 20 January, 2012 (the 'First Letter') together with a reply slip with a prepaid mailing label attached for posting within Hong Kong (the 'Reply Slip') in both English and Chinese to enable them to elect to receive future Corporate Communications: (i) in printed form (in English only, in Chinese only or in both languages); or (ii) by electronic means through the Company's website at www.mtr.com.hk (the 'e Version').
The First Letter will explain that if the Company does not receive the Reply Slip (or any response indicating objection to receiving e Version) from a Shareholder on or before the Relevant Date, such Shareholder will be deemed to have elected to receive all future Corporate Communications in e Version.
2. If a Shareholder has elected in the Reply Slip to receive all future Corporate Communications in printed form, the Company will send the elected language version(s) to that Shareholder unless and until such Shareholder notifies the Company or its Registrars in writing (at 17M Floor, Hopewell Centre, 183 Queen's Road East, Wanchai, Hong Kong or by email to [email protected]) that such Shareholder wishes to receive Corporate Communications in the other (or both) language(s) or in e Version.
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3. When each printed Corporate Communication is sent out in accordance with the arrangements described in paragraph 2 above, a letter (the
'Second Letter'), together with a request form (the 'Request Form'), in both languages, with a prepaid mailing label attached for posting within Hong Kong, will be attached to or printed at some prominent place of the relevant Corporate Communication, stating that the Corporate Communication prepared in the other language will be available upon request.
4. If a Shareholder has elected in the Reply Slip to receive Corporate Communications in e Version, the Company will notify such Shareholder by email to the email address provided by that Shareholder in the Reply Slip OR if no email address has been provided by a Shareholder and for those Shareholders who have been deemed to have elected to receive all future Corporate Communications in e Version, by post, as and when each such Corporate Communication is published on the Company's website.
5. Shareholders are entitled at any time by giving at least 7 days notice in writing to the Company or its Registrars to change their choice of means of receipt and language of Corporate Communications. The Company will set out in each Corporate Communication the steps for Shareholders notifying the Company of any change of their choice.
With respect to Shareholders who choose (or are deemed to have chosen) to receive e Version and who for any reason have difficulty in receiving or gaining access to the e Version or wish to receive a printed version, they will upon request in writing to the Company or its Registrars be sent a printed version free of charge.
6. For future Shareholders, they will, for the first time, receive a printed version of the Corporate Communication in both languages together with the First Letter and Reply Slip for them to confirm how they wish to receive future Corporate Communications from the Company.
7. Corporate Communications in both languages, and in accessible format, will be available on the Company's website and a copy in electronic format in both languages will be filed with the Stock Exchange for publication on its website pursuant to the Listing Rules.
8. The Company is providing a dial-up hotline service (Tel: (852) 2862 8688) through its Registrars during business hours (9:00 am to 6:00 pm, Monday to Friday, excluding Hong Kong public holidays) to enable Shareholders to make enquiry of the Company's new arrangements set out above.
9. The First and Second Letters will mention that Corporate Communications will be available in both languages on the Company's website and that a dial-up hotline has been provided as mentioned in paragraphs 7 and 8 above respectively.
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DEFINITIONS

In this announcement, the following expressions have the meanings set out below unless the context requires otherwise:
'Corporate Communication(s)' means any and all document(s) issued or to be issued by the Company for the information or action of holders of its securities as defined in Rule 1.01 of the Listing Rules;
'Listing Rules' means the Rules Governing the Listing of Securities on the Stock Exchange as modified from time to time;
'Registrars' means Computershare Hong Kong Investor
Services Limited;
'Relevant Date' means 20 February, 2012;
'Shareholders' means registered holders of shares of the
Company; and
'Stock Exchange' means The Stock Exchange of Hong Kong
Limited.
By Order of the Board Gillian Elizabeth Meller Company Secretary
Hong Kong, 19 January 2012
As at the date of this announcement:

Members of the Board: Dr. Raymond Ch'ien Kuo-fung (Chairman)**, Jay Herbert Walder (Chief Executive Officer), Vincent Cheng Hoi-chuen*, Christine Fang Meng-sang*, Edward Ho Sing-tin*, Alasdair George Morrison*, Ng Leung- sing*, Abraham Shek Lai-him*, T. Brian Stevenson*, Professor Chan Ka-keung, Ceajer (Secretary for Financial Services and the Treasury)**, Secretary for Transport and Housing (Eva Cheng)** and Commissioner for Transport (Joseph Lai Yee-tak)**

Members of the Executive Directorate: Jay Herbert Walder, William Chan Fu- keung, Chew Tai Chong, Jacob Kam Chak-pui, Lincoln Leong Kwok-kuen, Gillian Elizabeth Meller, David Tang Chi-fai and Jeny Yeung Mei-chun

* independent non-executive Directors

** non-executive Directors

This announcement is made in English and Chinese. In case of any inconsistency, the English version shall prevail.

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