Abhishek : 28th AGM Notice

Abhishek Corporation Ltd.

Notes :

1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING (THE MEETING) IS ENTITLED TO
   APPOINT ONE OR MORE PROXIES TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF/HERESELF AND SUCH PROXY NEED NOT TO BE A MEMBER OF THE COMPANY. The proxy, in order to be effective & valid, should be duly completed, stamped and signed and must be lodged at the Registered Office of the company not less than 48 hours before the commencement of the meeting. The blank proxy form is enclosed.
   Pursuant to the provisions of Section 105 of the Companies Act, 2013, read with the applicable rules thereon, a person can act as proxy on behalf of members not exceeding fifty and holding in the aggregate not more than ten percent of the total share capital of the company carrying voting rights. A member holding more than ten percent of the total share capital of the company carrying voting rights may appoint a single person as proxy and such person shall not act as a proxy for any other person or share holders.
2. In terms of the provisions of Section 112 and 113 of the Act read with the aforesaid circulars Institutional/ Corporate Shareholders (i.e. other than individuals, HUF and NRI etc.) are entitled to appoint their authorized representatives to attend and vote on their behalf at the meeting.
3. In case of joint holders attending the meeting the joint holders with highest, in order of names will be entitle to vote.
4. Pursuant to Regulation 36(3) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standard - 2 on General Meetings, brief profile and other details of Mrs. Rama J. Swetta, Director retiring by rotation are provided in the Annexure to this Notice.
5. The register of members and share transfer books of the company shall remain closed from the 24th September 2021 to 30th September 2021 (both day inclusive) for the purpose of annual book closure.
6. The Register of Directors' and Key Managerial Personnel and their shareholding, maintained under section 170 of the Companies Act, 2013 shall be available for inspection at the Register Office of company during the business hours on all working days up to the date of Annual General Meeting and will be open for inspection during the Annual General Meeting also.
7. In compliance with MCA General circular no. 20/2020 dated 5th May, 2020 and Securities and Exchange Board of India ("SEBI") vide its circular no. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated 12th May, 2020 and circular no. SEBI/HO/CFD/CMD2 /CIR/P/2021/11 dated 15th January, 2021 Notice of the 28th AGM along with the Annual Report FY 2020-21 is being sent only through electronic mode to those Members whose email addresses are registered with the Company/ Depositories. Members may note that the Notice and Annual Report 2020-21 will also be available on the Company's website at www.abhishekcorporation.com and website of the BSE Limited at www.bseindia.com, National Stock Exchange of India Limited at www.nseindia.com and on the website of www.evotingindia.com
   Members of the Company holding shares either in physical form or in Dematerialised forms as on i.e. Friday, August 27, 2021 will be sent Annual Report for the Financial Year 2020-21 through electronic mode.
8. To comply with the provisions of Section 88 of the Companies (Management and Administrations)Rules 2014, the company is require to update its database by incorporating members, designated e-mail ID in its records. Accordingly members are requested to submit their e-mail ID vide the e-mail updation form available on the website of the company, having web link: http://www.abhishekcorporation.com/disclosure/Email%20Update%20Form.pdf. The same could be done by filling up and signing at the appropriate place in the said form and to be returning this form by post .The e-mail ID provided shall be updated subject to successful verification of your signatures as per record available with the RTA of the company.
9. Shareholders desiring any information regarding to Financial Statements are requested to write to the Company's Registered Office at an early date so as to enable the management to keep the information ready.
10. MembersProxies are requested to bring duly filled Attendance Slips and their copies of the report will not be distributed at the meeting.
11. Members/Proxies/Representatives holding shares in Demat form are requested to bring their Client ID and DP ID numbers for easy identification for attendance at the meeting.
12. All correspondence relating to transfer and transmission of shares ,sub-division of shares ,issue of duplicate share certificates, change of address ,dematerialization of shares etc. will be attended to and processed at the office of the RTA i.e. Link Intime India Private Limited, C-101,247 Park, L.B.S.Marg, Vikroli (west),Mumbai-400083;email-person-Mr. Dilip Rajpurohit.

Abhishek Corporation Ltd.

1. Members are requested to intimate changes, if any, pertaining to their name, postal address, e-mail address, telephone /mobile numbers, Permanent Account Number (PAN), mandates, nominations, power of attorney, bank details such as name of the bank and branch details, bank account number, MICR code, IFSC code etc., to their DPs in case the shares are held by them in electronic form and to LIIPL in case the shares are held by them in physical form.
2. As per the provisions of Section 72 of the Act the facility for making/varying/cancelling nominations is available to individuals holding shares in the Company. Nominations can be made in Form SH-13 and any variation/cancellation thereof can be made by giving notice in Form SH-14, as prescribed under the Companies (Share Capital and Debentures) Rules, 2014. The Forms can be obtained from Share Transfer Agent or from the Website of the Ministry of Corporate Affairs at www.mca.gov.in.
3. As per Regulation 40 of SEBI Listing Regulations, as amended, securities of listed companies can be transferred only in dematerialized form with effect from, 01st April, 2019, except in case of request received for transmission or transposition and relodged transfer of securities. Further, SEBI vide its circular no. SEBI/HO/MIRSD/RTAMB/CIR/P/2020/236 dated 2nd December, 2020 had fixed 31st March, 2021 as the cut-off date for re-lodgement of transfer deeds and the shares that are re- lodged for transfer shall be issued only in demat mode. In view of this and to eliminate all risks associated with physical shares and for ease of portfolio management, members holding shares in physical form are requested to consider converting their holdings to dematerialized form. Members can contact the Company or Company's Registrars and Transfer Agent viz.Link Intime India Pvt. Ltd. ("LIIPL") for assistance in this regard.
4. SEBI has mandated the submission of Permanent Account Number (PAN) by every participant in securities market. Members holding shares in Demat form are therefore, requested to submit their PAN to their Depository Participants with whom they are maintaining their Demat accounts. Members holding shares in physical form can submit their PAN to the RTA of the Company.
5. The Company, pursuant to Regulation 39 read with Schedule VI to the SEBI Listing Regulations has already sent a reminder to the shareholder to claim unexchanged/undelivered Share Certificates lying with the Company.
6. Non Resident Indian members are requested to inform the companies Registrar and Share Transfer Agents immediately of any change in their residential status on return to India for permanent settlement, their bank account maintained in India with complete name, branch, account type, account number and address of the bank with pin code, if the details are not furnished earlier.
7. The members whose names appear in the register of members/list of beneficial owners as received from Central Depository Services (India) limited (CDSL) and National Securities Depository limited (NSDL) on 23rd September 2021 be entitled to vote by ballot paper attending Annual General Meeting in person (s) on the resolutions set for in this notice and the person who are not member as on the cut-off date should treat this notice for information purpose only.
8. A person, who becomes a member of the company after send /dispatch of the Notice of the meeting and holding shares as on the cut-off date i.e. 27th August, 2021 may obtain the User ID and password. A person, who is member as on 23rd September, 2021 will be eligible to vote and attend the Annual General Meeting.
9. Voting through electronic mails
   In terms with provisions of section 108 of the Companies Act 2013 read with rule 20 of the Companies (Management and Administration) Rules 2014,as amended by the Companies (Management and Administration) Rules 2015 and Regulation 44 of SEBI (Listing Obligations And Disclosure Requirements) Regulation 2015 the Company is pleased to offer e-voting facility as an alternative mode of vote which will enable the members to cast their votes electronically on the resolutions set forth in notice of 28th Annual General Meeting of the company and business may be transacted through "remote e- voting" services provided by Central Depository Services (India) Limited. Facility for polling paper is also available for voting at 28th Annual General Meeting.
   The instructions for shareholders voting electronically are as under:
10. 1. The voting period begins on Monday, 27th September, 2021 (9.00 a.m.) and ends on Wednesday, 29th September, 2021 (5.00 p.m.). During this period shareholders' of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date (Record Date) of 23rd September 2021, may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter
    2. Shareholders who have already voted prior to the meeting date would not be entitle to vote at meeting venue.
    3. Shareholders are advised to update their mobile number and email Id in their demat accounts to access e-Voting facility