Hap Seng Plantations Berhad : AGM Document

Hap Seng Plantations Holdings Berhad 200701011957 (769962-K)

PROXY FORM

I/We

(FULL NAME IN BLOCK LETTERS)

of

(FULL ADDRESS)

Tel No.

being a member/members of Hap Seng Plantations Holdings Berhad, do hereby appoint

NRIC No./Company No.

(FULL NAME OF PROXY IN BLOCK LETTERS)

of

Tel No.

(FULL ADDRESS)

or failing him/her, the CHAIRMAN OF THE MEETING as my/our proxy to vote for me/us on my/our behalf at the 15th annual general meeting of the Company to be conducted by way of a fully virtual meeting with its broadcast venue at the Kinabalu Room, Ground Floor, Menara Hap Seng, Jalan P. Ramlee, 50250 Kuala Lumpur on Wednesday, 25 May 2022 at 10am or at any adjournment thereof in the manner as indicated below: -

AGENDA

1. To table the audited financial statements for the financial year ended 31 December 2021 together with the reports of directors and auditors.

ORDINARY BUSINESS

FOR AGAINST

Ordinary

• 2. To re-elect Dato' Mohammed Bin Haji Che Hussein as director of the Company.

  Resolution 1

  Ordinary

• 3. To re-elect Mr. Lee Wee Yong as director of the Company.

  Resolution 2

  Ordinary

• 4. To re-elect Tan Sri Amirsham Bin A Aziz as director of the Company.

  Resolution 3

  Ordinary

• 5. To re-elect Mr. Andrew John Barber as director of the Company.

  Resolution 4

  Ordinary

• 6. To re-elect Datuk Hamisa Binti Samat as director of the Company.

  Resolution 5

  Ordinary

• 7. To approve the payment of directors' fees.

  Resolution 6

  Ordinary

• 8. To reappoint Messrs KPMG PLT as auditors of the Company.

Resolution 7

SPECIAL BUSINESS

FORAGAINST

9.

Authority to allot shares pursuant to section 75 of the Companies Act 2016.

Ordinary Resolution 8

10.

To approve renewal of and new shareholders' mandate for recurrent related party transactions of a revenue or trading nature.

Ordinary Resolution 9

11.

To approve renewal of share buy-back authority.

Ordinary Resolution 10

Special

12. To approve amendment to the constitution of the Company.

ResolutionPlease indicate with a "√" in the spaces above on how you wish your votes to be cast. In the absence of specific instructions, the proxy will vote or abstain at his/her discretion.

Signed this

day of

2022

Signature(s)/Common Seal of Shareholder(s)

Notes:-

• 1. The annual general meeting ("AGM") will be conducted by way of a fully virtual meeting through live streaming and online remote voting via the remote participation and electronic voting facilities ("RPEV") which is available on the online portal of Boardroom Share Registrars Sdn Bhd athttps://meeting.boardroomlimited.my. Please follow the procedures provided in the administrative guide for the AGM in order to register, participate and vote remotely via RPEV.

• 2. The chairman of the AGM will be at the broadcast venue in compliance with section 327(2) of the Companies Act 2016. No shareholder/proxy shall be physically present at the meeting venue.

• 3. A depositor shall not be regarded as a member entitled to participate and vote thereat unless his/her name appears in the register of record of depositors as at 18 May 2022.

• 4. Subject to note 5 below, a member entitled to participate and vote at this AGM is entitled to appoint a proxy or proxies to participate and vote in his/her stead. Where a member appoints more than one proxy, the appointment shall be invalid unless he/she specifies the proportion of his/her holdings to be represented by each proxy. The proxy or proxies need not be a member of the Company and there shall be no restriction as to the qualification of the proxy or proxies.

• 5. Where a member is an exempt authorised nominee which holds ordinary shares in the Company for multiple beneficial owners in one securities account (omnibus account) as defined under the Securities Industry (Central Depositories) Act, 1991, there is no limit on the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds.

• 6. The instrument appointing a proxy shall be in writing under the hand of the appointor or his/her attorney duly authorised in writing, or if the appointor is a corporation, either under the seal or under the hand of an officer or attorney duly authorised. Such duly executed instrument appointing a proxy must either be (a) deposited at Reception Counter, Ground Floor, Menara Hap Seng, Jalan P. Ramlee, 50250 Kuala Lumpur; or (b) submitted electronically through the Boardroom Smart Investor Portal athttps://investor.boardroomlimited.com, not less than 24 hours before the time appointed for holding the AGM or any adjournment thereof.

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Postage

THE COMPANY SECRETARY

HAP SENG PLANTATIONS HOLDINGS BERHAD

Registration No. 200701011957 (769962-K) Reception Counter, Ground Floor, Menara Hap Seng

Jalan P. Ramlee

50250 Kuala Lumpur

Malaysia

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