MILLAT TRACTORS LIMITED

Notice is hereby given that Extra Ordinary General Meeting of Millat Tractors Limited will be held at the Registered Office of the Company at 9 K.M. Sheikhupura Road, Shahdara, Lahore, on Monday August 29, 2022 at 4:00 P.M in person and through online video conference to transact the following business:

A. ORDINARY BUSINESS

  1. To confirm minutes of the Extra Ordinary General Meeting held on June 27, 2022.
  1. SPECIAL BUSINESS
  1. To approve investment in the equity of M/s. Hyundai Nishat Motor (Pvt.) Limited through acceptance of Right shares offer by passing the following special resolution with or without modification, additions/deletions.
    �Resolved that Millat Tractors Limited (the Company) be and is hereby authorized and empowered to make equity investment of Rs.170,519,650 (Rupees One Hundred Seventy Million Five Hundred Nineteen Thousand Six Hundred Fifty only) in equity of M/s. Hyundai Nishat Motor (Pvt.) Limited, a company incorporated under the Repealed Companies Ordinance, 1984 (now Companies Act, 2017), by acquiring 17,051,965 right shares of Rs. 10/- each.
    Further Resolved that the above said resolution shall be valid till such time the entire investment is made starting from the date of approval by members.
    Further Resolved that the Chief Executive of the Company be and is hereby authorized to make the aforesaid investment in shares as and when deemed appropriate and in the best interest of the Company.
    Further Resolved that the Chief Executive of the Company be and is hereby authorized and empowered to take any and all actions and to do all acts and things to make aforesaid investment including but not limited to filing of applications before any regulatory body for seeking necessary approvals from them and to complete all legal formalities including signing and execution of documents, instruments and other papers as may be required in connection therewith, which may be necessary under the laws of Pakistan and for carrying out the purposes aforesaid and giving full effect to and implement the above resolution."
  1. ANY OTHER BUSINESS

To transact any other business with the permission of the Chair.

By order of the Board

-SD­

Lahore:

Muhammad Faisal Azeem

August 06, 2022

Company Secretary

NOTES

  1. The share transfer books of the Company will remain closed from August 23, 2022 to August 29, 2022 (both days inclusive) and no transfer will be accepted during this period. Transfers received, complete in all respect by the Shares Registrar, M/s. CDC Share Registrar Services Limited by the close of business on August 22, 2022 will be considered in time for the purpose of attending and voting at the meeting.
  2. A member entitled to attend and vote at this meeting may appoint another person as his/her proxy to attend the meeting and vote for him/her. Proxies in order to be effective must be received at the Registered Office of the Company 9km Sheikhupura Road, Shahdra, Lahore duly stamped and signed not less than 48 hours before the meeting.
  3. Members, who have deposited their shares into Central Depository Company of Pakistan will further have to

follow the under mentioned guidelines. A. Attending of Meeting in Person:

  1. In case of individuals, the account holder or sub-account holder and/or the person whose securities are in group account and their registration detail are uploaded as per the regulations, shall authenticate his/her identity by showing his/her original Computerized National Identity Card (CNIC)/ original passport at the time of attending the meeting.
  2. In case of corporate entity, the Board of Directors' resolution/power of attorney with specimen signature of the nominee shall be produced at the time of meeting.

8. Appointment of Proxies:

  1. In case of individuals, the account holder or sub-account holder and /or the person whose securities are in group account and their registration details are uploaded as per the regulations, shalt submit the proxy form as per the above requirement.
  2. The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be mentioned on the form.
  3. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the

proxy form.

iv)The proxy shall produce his/her original CNIC/original passport at the time of the meeting.

  1. In case of corporate entity, the Board of Directors' resolution/power of attorney with specimen signature shall be submitted along with proxy form to the Company.

4. Participation in the Extra Ordinary General Meeting

SECP, through its guidelines, has directed the listed companies to also arrange the provision of video link facility. Accordingly, in the best health interest of our valued shareholders and to ensure maximum participation, the Company has also arranged video link facility for attending this EOGM. The shareholders interested in attending EOGM through video link are requested to register their following particulars by sending an email at cdcsr@cdcsrsl.com or whatsapp no. 0321-8200864

Folio / CDC

Company Name

Name

CNIC

Cell No.

Email Address

Account No.

Millat Tractors Limited

The video link and login credentials will be shared with the shareholders whose emails, containing all the requested particulars, are received at the above email address or watsapp no. by or before the close of business hours (5:00 P.M.) on Friday, August 26, 2022.

5. Video Conference Facility

Without prejudice to the requirements and the arrangements as described in "Note 4" above, keeping in view of the requirements of Section 132 of the CompaniesAct, 2017 read with SECP Circular 10 of 2014, if the Company receives consent from members holding in aggregate 10% or more shareholding residing at a geographical location, to participate in the Extra Ordinary General Meeting (EOGM) through video conference at least seven days prior to the date of EOGM, the Company will arrange a video conference facility in that city subject to availability of such facility in that city. The Company will intimate members regarding the video conference facility venue at least 5 days before the date of the EOGM along with the complete information needed to access the facility.

If you would like to avail video conferencing facility, as per above, please fill the following and submit to registered office of the Company at least 07 days before EOGM.

I / We,-�� ���- of-������ being a member of Millat Tractors Limited, holder of

    • _ _ _Ordinary Share(s) as per Register Folio No / CDC Account No. _ _ _ _ hereby opt for video conference facility at_ _ _ _ _ _
  2. E-Voting

  3. Pursuant to Companies (Postal Ballot) Regulations, 2018, for the purpose of agenda item subject to the requirements of Section 143 and 144 of the Companies Act, 2017, members will be allowed to exercise their right of vote through e-votingin accordance with the requirements and procedure contained in the aforesaid regulations. Further in view of SECP's Circular No. 25 of 2020 dated August 31, 2020 read with Circular No. 05 of 2020 dated March17, 2020,for the purpose of special business proposed in the agenda, members will be able to opt to vote through e-voting.The requirements and procedure contained in aforesaid regulations with respect to e-votingshall also be applicable to the e-votingfor the special business.
  4. Non CDC Shareholders are requested to notify the change of address, if any, immediately and submit, if applicable, the CZ-50 Form (for non deduction of Zakat) to the Registrar of the Company CDC Share Registrar Services Limited. All the shareholders holding shares through CDC are requested to update their addresses and Zakat status with their participants. This will assist in prompt receipt of Dividend.
  5. Mandatory submission of CNIC
    As per clause 6 of the Companies (Distribution of Dividends) Regulations, 2017 read with Section 242 of the Companies Act, 2017, the company has withheld and in future will also withhold cash dividend payment to shareholders who have not yet provided their valid CNIC number. In case your cash dividend is withheld due to aforesaid reason, you are requested to kindly provide legible copy of your valid CNIC to Company's Share Registrar if you hold shares in physical form or to the respective ParticipanUlnvestor Account Services if shares are held in book entry form.
  6. Conversion of Physical Shares in to Book Entry Form
    Securities and Exchange Commission of Pakistan (SECP) through its circular no. CSD/ED/Misc/2016-639-640 dated March 26, 2021 has advised the Listed Companies to adhere with the provisions of section 72 of the Companies Act, 2017( the Act) by replacing shares issued by them in physical form with the shares to be issued in the Book entry Form. The shareholders having physical folios/share certificates are requested to convert their shares from physical form to book entry form at the earliest. The shareholders may contact any stock broker, CDC Participant (member of PSX) or CDC Investor Account services for assistance in opening of CDS Account and subsequent deposit of physical shares into the account in Book entry form.

  7. The same would facilitate the shareholders in many ways including safe custody of shares, no loss of shares, avoidance of formalities required for issuance of duplicate shares and readily available for sale and purchase in open market at prevailing better rates. The shareholders may contact our share registrar for details.

STATEMENT U/S 134(3) OF THE COMPANIES ACT, 2017

This statement sets out the material facts pertaining to the special business to be transacted at the Extra Ordinary General Meeting of the Company to be held on August 29, 2022.

1. Investments in associated Company

Nishat Group has establisheda green field project for manufacturing and sale of Hyundai Motor (Korea)products. For this purpose a company namely Hyundai Nishat Motor (Pvt.) Limited (HNMPL) was incorporated to undertake the project. Millat Tractors Limited (MTL) current shareholding in equity of HNMPL is 15.86% i.e., 150,490,336 shares i.e., HNMPL had offered (through a letter of right) @ 11.330937148% (i.e., 17,051,965 shares) of current shares of HNMPL held by MTL.

The above right offer is being made to raise additional equity funds in order to avoid expensive debt servicing cost. The proceeds of the right shares shall be utilized in lieu of working capital loans and /or long term loans withdrawals.

The details as required under Regulation 3(1) (a) (b), 3(3), 3(4) and 4(1) of SRO 1240(1)/2017 Companies (Investment In Associated Companies or Associated Undertakings} Regulations, 2017 ls as under.

3(1) (a) Disclosure for all types of Investments

  1. Regarding associated company or associated undertakings:-

(i)

name of the associated

Hyundai Nishat Motor (Pvt.) Limited (HNMPL)

company or associated

undertaking

IIJ

basis of relationship

Common Director

(iii)

earnings per

share

for

31-Dec-21

I

31-Dec-20

I

31-Dec-19

the last three years

I

1.44

(2 96)

(1.18)

I

I

I

(iv)

break-upvalue per

I

31-Dec-21

I

31-Dec-20

I

31-Dec-19

share, based

on latest

8.22

6.71

8.94

audited

financial

(v)

statements;

financial

position,

Year Ended Dec 31, 2021 (Audited)

Amounts in PKR

including main items of

Sales

34,298,694,455

statement

of

financial

position

and profit

and

Gross ProfiU(Loss)

2,845,270,499

loss

account

on

the

ProfiU(Loss) before interest and tax

2,321,941,106

basis

of

its latest

ProfiU(Loss) after tax

1,351,574,072

financial

statements;

and

Accumulated profiU(loss)

(1,686,329,533)

Total assets

39,014,436,807

Total liabilities

31,213,466,340

Net equity

7,800,970,467

(8)

General disclosures:-

(i)

maximum amount of investment to be made;

Rs.170,519,650 (Rupees

One

Hundred

Seventy

Million

Five

Hundred Nineteen Thousand Six

Hundred Fifty only)

(ii)

purpose,benefitslikely to accrue to the investing company and its

Dividend Income as well as

members from such investment and period of investment;

prospective capital gains.

(iii)

sources of funds to be utilized for investment and where the

Own Sources

investment is intended to be made using borrowed funds,

(I)

justification for investment through borrowings;

Not Applicable

(II)

detail of collateral, guarantees provided and assets pledged for

Not Applicable

obtaining such funds; and

(Ill)

cost benefit analysis;

Not Applicable

(iv)

salient features of the agreement(s), if any, with associated

Not Applicable

company or associated undertaking with regards to the proposed

investment;

(v)

direct or indirect interest of directors, sponsors, majority

NIL

shareholders and their relatives, if any, in the associated company

or associated undertaking or the transaction under consideration;

(vi)

in case any investment in associated company or associated

No indication of impairment or write

undertaking has already been made, the performance review of

off exists yet

such investment including complete information/justification for

any impairment or write offs; and

(vii

any

other

important

details necessary for

the

members to

NIL

understand the transaction;

3(1) (b) Disclosure for equity Investment

(i)

maximum price at which securities will be acquired

The price to be paid for the equity

investment will be face value of Rs.

10/- per share

(ii)

in case the purchase price is higher than market value in case of

Not applicable as shares are being

listed securities and fair value in case of unlisted securities,

acquired at face value of Rs. 1O

justification thereof;

each.

(iii)

maximum number of securities to be acquired;

17,051,965 Shares

(iv)

number of securities and percentage thereof held before and after

No. of Shares

the proposed investment

%age 15.86%

Before 150,490,336

After

167,542,301

(v)

current and preceding twelve weeks' weighted average market

Not Applicable

price where investment is proposed to be made in listed

securities; and

(vi)

fair value determined in terms of sub-regulation (1) of regulation 5

An

independent

valuer

has

for investments in unlisted securities;

estimated a fair value of Rs. 36.99

per ordinary share as at December

31, 2021 through a valuation

technique

based

on discounted

cash flows

UNDERTAKING BY DIRECTORS

3(3) "We, the undersigned Directors of Millat Tractors Limited, do hereby undertake that we have duly carried out the necessary due diligence before making investment in the associated company namely Hyundai Nishat Motor (Pvt.) Limited.

The dividend from the investee company shall not only enhance the profitability of Millat Tractors but also open new avenue of business for the Company. The Board therefore recommends proposed investment in the associated company.�

1. Sikandar Mustafa Khan, Chairman

2.

Sohail Bashir Rana, Director

3.

Laeeq Uddin Ansari, Director

4.

Qaiser Saleem, Director

5.

Mr. Saad Iqbal, Director

6.

Syed Muhammad lrfan Aqueel, CEO

7.

Mr. Nasar Us Samad Qureshi, Director

8. Mr. Javed Rashid, Director

9.

Mrs. Ambreen Waheed, Director

3(4) The Directors in their resolution by circulation dated 04-08-2022 signed the above undertaking and the signed copy of which is available with the Company Secretary for inspection of the members.

4(1} Directors/sponsors Interest

Mr. Sohail Bashir Rana who is also a director of Millat Tractors represents the Company as its nominee director on the Board of HNMPL as approved by the Board.

f'IILLAT TRACTORS LIMITED

9-k.m. Sheikhupura Road, Shahdara, Lahore

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Millat Tractors Ltd. published this content on 05 August 2022 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 05 August 2022 10:00:01 UTC.