Q.BEYOND AG For your information, please find below a sample version of our form for registration and for granting power of attorney and, if applicable, issuing instructions, which will be sent to each shareholder entered in the share register in personalized form with the invitation to the Annual General Meeting. We kindly ask all our shareholders to use, if possible, only the form already prepared with their personal data for registration as well as for granting proxy and, if applicable, for issuing instructions for the Annual General Meeting, unless they go directly to our AGM portal at www.qbeyond.de/agm in order to perform these tasks by electronic communication.
Important Information about Registration Process
Your registration for the Annual General Meeting must be received by q.beyond AG no later than Wednesday, 22 May 2024, 24:00 hours (CEST) (time of receipt). You can register by post (q.beyond AG, c/o Link Market Services GmbH, Landshuter Allee 10, 80637 Munich), by e-mail (namensaktien@linkmarketservices.de) or via AGM-portal (www.qbeyond.de/agm). If you are returning your registration by post, please do think of delivery times and, once you have filled it in, post the form in good time.
Should you wish to authorise an intermediary (e.g. a bank), a shareholders' association or any other person or institution deemed equivalent pursuant to § 135 (8) AktG to represent you at the Annual General Meeting, please send the corresponding authorisation pursuant to the attached template not to q.beyond AG, but to the intermediary, the shareholders' association or other person or institution deemed equivalent pursuant to
- 135 (8) AktG of your choice in sufficient time for the person or institution thereby authorised to be able to register no later 22 May 2024, 24:00 hours (CEST).
Registrations, absentee votes, authorisations and instructions are in all cases only valid for one shareholder's number, i.e. if you have received several registration forms, please fill them all in and send them all back.
If you register no later than Wednesday, 22 May 2024, 24:00 hours (CEST) (time of receipt), you may issue or amend your absentee votes, or your authorisations and instructions to the company's proxies, by post (q.beyond AG, c/o Link Market Services GmbH, Landshuter Allee 10, 80637 Munich), e-mail (namensaktien@linkmarketservices.de) or via AGM-portal (www.qbeyond.de/agm) until no later than Tuesday, 28 May 2024, 24:00 hours (CEST) (time of receipt). Should several such declarations be received, the declaration most recently issued (based on the date of the declaration) shall have precedence. If divergent declarations are received via different channels and it is not apparent which declaration was issued most recently, then the declarations have the following order of precedence: 1.AGM-portal, 2. e-mail, and 3. letter.
Please also note the information contained in the "Further information on convocation" section of the agenda.
Do you have any questions?
If so, please contact the q.beyond AG shareholder hotline on +49 89 21027-333, from Monday to Friday between 9:00 and 17:00 hours (CEST). You can also reach the shareholder hotline by e-mail at namensaktien@linkmarketservices.de.
Change of address
You have been registered by your depositary bank for entry in the share register with the data printed on the 1st page. Please check this information. If it is incorrect, please notify your depositary bank in writing of your change of address and request that it be forwarded to Link Market Services (Frankfurt) GmbH.
Registration form
q.beyond AG | DE 000 513700 4 |
Date of the General Meeting: | 29 May 2024 |
Name(s) of registered shareholder(s): | |
Shareholder's number | |
Shares held: | |
My/our shares registered under the above shareholder number are registered for the Annual General Meeting as follows. Please | |
mark your choice with an "X" in the corresponding box and register your shareholding by returning the registration form no later | |
than 22 May 2024, 24:00 hours (CEST) (time of receipt). You can also register by mail (q.beyond AG, c/o Link Market Services GmbH, | |
Landshuter Allee 10, 80637 Munich/Germany) or e-mail (namensaktien@linkmarketservices.de). Please consider postal delivery | |
times, if applicable. Please take note of the information in the invitation with the further details on the convocation. |
1 Order admission tickets
1a Order admission tickets for registered shareholder(s)
I/we will attend the Annual General Meeting in person. Please issue admission ticket(s) in my/our name(s). The voting rights should be distributed equally between the admission ticket(s) hereby requested.
or
2
1b Order admission tickets for authorised representative
I/we will not attend the Annual General Meeting in person but am/are authorising the person named below to exercise my/our voting rights and other rights relating to the meeting. I/we request you to forward the admission ticket directly to the representative.
Authorised representative
I________________________________________________I I________________________________________________I
SurnameName
I_____________________________________________I I___________I I_______________________________________I
Address | Postcode | City/Country |
This power of attorney includes the right to grant sub-proxies. Please notify your representative of the data protection information provided in the invitation to the Annual General Meeting, which is also published at www.qbeyond.de/agm, and inform your representative that the data protection information must also be passed on to any sub-proxies.
Authorisation and instructions
The voting rights are to be exercised pursuant to statutory provisions and the Articles of Association and in accordance with the authorisation and instructions stated below.
2a Registration and authorisation of and instructions to the proxies of q.beyond AG
I/we hereby authorise the proxies Martin Kraus, Odenthal, and Arne Thull, Leverkusen, each individually, and instruct them to vote on all agenda items in accordance with the resolutions proposed by the management*. Any instructions on the back of this page shall therefore not be regarded.
I/we hereby authorise the proxies Martin Kraus, Odenthal, and Arne Thull, Leverkusen, each individually, and instruct them to vote in
accordance with the individual instructions (turn page).
For individual instructions turn page
2b Authorisation of and instructions to an intermediary (e.g. a bank)/a shareholders' association/ a person or institution deemed equivalent pursuant to § 135 AktG
Before transferring their voting rights, we ask our shareholders to verify whether the intermediary/the shareholders' association/the person or institution deemed equivalent pursuant to § 135 AktG is prepared to represent their voting rights. Please send this authorisation to the intermediary/the shareholders' association/the person or institution deemed equivalent pursuant to § 135 AktG of your choice in sufficient time for the person or institution to register no later than 2 2 May 2024, 24:00 hour (CEST) (time of receipt).
I/We hereby authorise the following intermediary/shareholders' association/person or institution deemed equivalent pursuant to
§ 135 AktG and instruct him/her/them to vote on all agenda items in accordance with the resolutions proposed by the management.
I/We hereby authorise the following intermediary/shareholders' association/person or institution deemed equivalent pursuant to
- 135 AktG and instruct him/her/them to vote in accordance with the voting proposals/ individual instructions (turn page).
For individual instructions turn page
I/we hereby authorise the following intermediary/shareholders' association/person or institution without instruction.
I________________________________________________I I__________________________________________________________I
BIC of intermediary (bank) | Name of intermediary/shareholders' association/person or institution deemed equivalent |
pursuant to § 135 AktG |
I/We authorise the person/institution named above to exercise my/our voting rights at the Annual General Meeting in case 2a and to represent me/us at the Annual General Meeting in cases 1b and 2b. Voting rights are exercised in cases 1b and 2a with disclosure of my/our name(s), and in case 2b without disclosure of my/our name(s), i.e. in the name of the person/entity to whom it applies. This power of attorney includes the right to grant sub-proxies and to transfer the power of attorney to a third party for exercising said rights. This power of attorney shall not include any other declarations.
Signature or person making the declaration/according to power of representation (please be sure to fill in)
Place, date
* Pursuant to proposed resolutions published in Federal Gazette on 17 April 2024.
Registration form
q.beyond AG | DE 000 513700 4 |
Date of the General Meeting: | 29 May 2024 |
Name(s) of registered shareholder(s):
Shareholder's number
Shares held:
INSTRUCTION
for exercising the voting right when authorizing the company's proxies, an intermediary (e.g. bank), a shareholders' association, or any other person or institution equivalent to these pursuant to Section 135 AktG.
Please remember to return the registration form no later than Wednesday, 22 May 2024, 24:00 hours (CEST) (time of receipt).
Agenda | Please mark with a blue pen if possible. | □ | |||||||
YES | NO | ABSTENTION | |||||||
Presentation of the approved annual financial statements of q.beyond | |||||||||
AG as of 31 December 2023 with the management report for the | |||||||||
company; of the approved consolidated financial statements as of 31 | |||||||||
1. | December 2023 with the management report for the Group; of the | (no resolution) | |||||||
report of the Supervisory Board for the 2023 financial year for the | |||||||||
company and Group; and of the explanatory report of the Management | |||||||||
Board on the disclosures pursuant to Sections 289a, 315a of the German | |||||||||
Commercial Code (HGB) | |||||||||
2. | Resolution on the approval of actions of the Management Board for the | □ | □ | □ | |||||
2023 financial year | |||||||||
3. | Resolution on the approval of actions of the Supervisory Board for the | ||||||||
2023 financial year | |||||||||
a) | Dr. Bernd Schlobohm (Chair) | □ | □ | □ | |||||
b) | Dr. Frank Zurlino (Deputy Chair) | □ | □ | □ | |||||
c) | Gerd Eickers | □ | □ | □ | |||||
d) | Ina Schlie | □ | □ | □ | |||||
e) | Matthias Galler | □ | □ | □ | |||||
f) | Martina Altheim | □ | □ | □ | |||||
4. | Election of the auditor and Group auditor for the 2024 financial year | □ | □ | □ | |||||
5. | Resolution on the approval of the remuneration report for the 2023 | □ | □ | □ | |||||
financial year | |||||||||
6. | By-election to the Supervisory Board, here: Thorsten Dirks, Zuelpich | □ | □ | □ | |||||
7. | Election of the auditor of the (consolidated) sustainability report for the | □ | □ | □ | |||||
2024 financial year | |||||||||
The instructions refer to the resolutions proposed by the Management as published in the Federal Gazette on 17 April 2024.
Motions
If you also wish to issue voting instructions on shareholder motions or election proposals, please enter the name of the shareholder and, if applicable, the motion or election proposal in the table below. Please do not forget to provide your instructions by ticking the appropriate box.
YES | NO | ABSTENTION |
□ | □ | □ |
□ | □ | □ |
Shareholder countermotions to the agenda or proposals for election that are to be made available will be published exclusively on the internet at www.qbeyond.de/agm.
Do you have any questions?
If so, please contact the q.beyond AG shareholder hotline on +49 89 21027-333, from Monday to Friday between 9:00 and 17:00 hours (CEST). You can also reach the shareholder hotline by e-mail via namensaktien@linkmarketservices.de.
Change of address
You have been registered by your depository bank for entry in the share register with the data printed on the 1st page. Please check this information. If the information is incorrect, please notify your depositary bank in writing of your change of address and request that
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Disclaimer
q.beyond AG published this content on 15 April 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 25 April 2024 08:15:07 UTC.
