HeiTech Padu Berhad : 27th AGM Administrative Guidelines

ADMINISTRATIVE GUIDE FOR THE 27TH ANNUAL GENERAL MEETING OF HEITECH PADU BERHAD ("HEITECH" OR "THE COMPANY")

• 1. In support of the Government of Malaysia's ongoing efforts to contain the spread of Coronavirus Disease 2019 ("Covid-19) and as part of the safety measures, the Company's 27th Annual General Meeting ("27th AGM" or "the Meeting") will be conducted on a FULLY VIRTUAL basis through live streaming and online remote voting using Remote Participation and Voting ("RPV") facilities provided by the Company's Share Registrar, Tricor Investor & Issuing House Services Sdn. Bhd. ("Tricor").

• 2. This is in line with the revised Guidance Note and FAQs on the Conduct of General Meeting for Listed Issuers issued by the Securities Commission Malaysia on 07 April 2022, including any amendments that may be made from time to time.

• 3. An online meeting platform can be recognised as the meeting venue as required under Section 327 (2) of the Companies Act 2016, provided that the online platform is located in Malaysia.

RPV FACILITIES

• 1. Shareholder(s) are able to attend virtually, speak (in the form of real time submission of typed texts) and vote (collectively, "participate") remotely at the 27th AGM using the RPV provided by Tricor via its TIIH Online website athttps://tiih.online. Please refer to the Procedures for RPV contained herein for more information.

• 2. A shareholder who has appointed a proxy(ies) or authorised representative(s) or attorney(s) to participate at the 27th AGM via the RPV must request his/her proxy(ies) or authorised representative(s) or attorney(s) to register himself/herself for RPV at the TIIH Online website athttps://tiih.online. Please refer to the Procedure for RPV contained herein for more information.

PROCEDURES FOR RPV

Shareholder(s) or proxy(ies) or corporate representative(s) or attorney(s) who wish to participate in 27th AGM will need to follow the requirements and procedures as summarised below:

Procedure

Action

BEFORE THE AGM DAY

a. Sign-up as a user with TIIH Online

• • If you have not registered as a user of TIIH Online, please refer to the tutorial guide posted on Tricor's TIIH Online website for assistance on signing up. Registration as a user will be approved within one working day and you will be notified via email.

• • If you are already a registered user with TIIH Online, you do not need to register again. You will receive an e-mail from Tricor notifying that the remote participation for the 27th AGM is available for registration on TIIH Online.

b. Submit your registration for RPV

• • Shareholder(s) or proxy(ies) or corporate representative(s) or attorney(s) are required to pre-register their attendance for the 27th AGM to ascertain their eligibility to participate at the 27th AGM using the RPV. Registration is open from Friday 29th April 2022 until the day of 27th AGM, Thursday, 23rd June 2022.

• • To register for RPV, visit the TIIH Online website and login with your user ID (i.e. email address) and password and select the corporate event: "(REGISTRATION) HEITECH 27TH AGM"

• • Read and agree to the Terms & Conditions and confirm the Declaration.

• • Select "Register for Remote Participation and Voting".

• • Review your registration and proceed to register.

• • The system will send an email to notify you that your registration for remote participation is received and will be verified.

• • After verification of your registration against the General Meeting Record of Depositors dated 16th June 2022, the system will send you and email to approve or reject your registration for remote participation and the procedures to use the RPV will be detailed therein. In the event your registration is not approved, you will also be notified via email.

(Note: Please allow sufficient time for approval as a new user of TIIH Online as well as the registration for RPV in order for you to log into TIIH Online and participate in the 27th AGM)

HEITECH PADU BERHAD

ADMINISTRATIVE GUIDE FOR THE 27TH ANNUAL GENERAL MEETING

OF HEITECH PADU BERHAD ("HEITECH" OR "THE COMPANY")

Procedure

Action

BEFORE THE AGM DAY a. Login to TIIH Online

• • To participate in the 27th AGM, visit the TIIH Online website and log in with your user ID (i.e. email address) and password at any time from 9.00 a.m. i.e. 1 hour before the commencement of the 27th AGM on Thursday, 23rd June 2022 at 10.30 a.m.

• b. Participate through Live Streaming

  • • Select the corporate event: "(LIVE STREAMING MEETING) HEITECH 27TH AGM" to engage in the proceedings of the 27th AGM.

  • • If you have any questions for the Chairman/Board, you may use the query box to transmit your question. The Chairman/Board will endeavour to respond to all questions submitted during the 27th AGM.

• c. Online Remote Voting

• • The voting session will commence from 10.30 a.m. on Thursday, 23rd June 2022 until a time when the Chairman announces the end of the session.

• • To submit your vote, on the TIIH Online website, select the corporate event: "(REMOTE VOTING) HEITECH 27TH AGM" or if you are in the live stream meeting page, you can select the "GO TO REMOTE VOTING PAGE" button, located below the query box.

• • Read and agree to the Terms & Conditions and confirm the Declaration.

• • Select the CDS account that represents your shareholdings.

• • Indicate your votes for the resolutions that are tabled for voting.

• • Confirm and submit your votes.

d. End of remote participation

• • Upon the announcement by the Chairman on the closure of the 27th AGM, the live streaming will end.

Note to users of the RPV facilities:

• 1. Should your registration for the RPV be approved, we will make available to you the rights to join the live streamed meeting and to vote remotely. Your login to TIIH Online on the day of meeting will indicate your presence at the virtual meeting.

• 2. The quality of your connection to the live broadcast is dependent on the bandwidth and stability of the internet connection at your location and the device you use.

• 3. In the event you encounter any issues logging in, connecting to the live streamed meeting or voting online on the day of the meeting, kindly call the Tricor Help Line at 011-40805616/ 011-40803168/ 011-40803169/ 011-40803170 or email totiih.online@my.tricorglobal.com for assistance.

ENTITLEMENT TO PARTICIPATE AND VOTE

• 1. Only shareholders whose names appear on the Record of Depositors as at 16th June 2022 shall be entitled to attend the 27th AGM or appoint proxy(ies) to attend and/or vote on his/ her behalf. A shareholder will not be allowed to participate at the meeting if his/her proxy(ies) has/have been registered to participate in the meeting.

• 2. If a shareholder is unable to participate in the 27th AGM, he/she may also appoint the Chairman of the meeting as his/her proxy and indicate the voting instructions in the form of proxy.

APPOINTMENT OF PROXY OR CORPORATE REPRESENTATIVE OR ATTORNEY

1. The appointment of proxy(ies) may be submitted in hard copy form or electronic form.

• (i) Hard copy form

  The form of proxy must be deposited to Tricor's office at Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia or alternatively, the Customer Service Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia.

• (ii) Electronic form

  The form of proxy can be electronically submitted via Tricor's TIIH Online website athttps://tiih.online. Kindly refer to the Procedure for Electronic Submission of Form of Proxy.

ADMINISTRATIVE GUIDE FOR THE 27TH ANNUAL GENERAL MEETING

OF HEITECH PADU BERHAD ("HEITECH" OR "THE COMPANY")

• 2. The form of proxy and power of attorney or other authority, if any, under which it is signed or a notarially certified copy of that power or authority, must be deposited to Tricor not less than 48 hours before the time appointed for the taking of the poll or no later than Monday, 20th June 2022 at 10.30 a.m.

• 3. Shareholders who have appointed proxy(ies) or authorised representative(s) or attorney(s) to participate in the 27th AGM must request his/her proxy(ies) or authorised representative(s) or attorney(s) to register himself/herself/themselves for the RPV at Tricor's TIIH Online website athttps://tiih.online.

PROCEDURE FOR ELECTRONIC SUBMISSION OF FORM OF PROXY

The procedures to submit your form of proxy electronically via Tricor's TIIH Online website are summarised below

Procedure

Action

STEPS FOR INDIVIDUAL SHAREHOLDERS

a. Register as a User with

TIIH Online

• • Using your computer, access the TIIH Online website athttps://tiih.online. Register as a user under the "e-Services". Please refer to the tutorial guide posted on the homepage for assistance.

• • If you are already a user with TIIH Online, you are not required to register again.

  b. Proceed with submission of

  Form of Proxy

• • After the release of the Notice of Meeting by the Company, log in with your username (i.e. email address) and password.

• • Select the corporate event: "Submission of Proxy Form".

• • Read and agree to the Terms & Conditions and confirm the Declaration.

• • Insert your CDS account number and indicate the number of shares for your proxy(ies) to vote on your behalf.

• • Appoint your proxy(ies) and insert the required details of your proxy(ies) or appoint the Chairman as your proxy.

• • Indicate your voting instructions - FOR or AGAINST, otherwise your proxy(ies) will decide your vote.

• • Review and confirm your proxy(ies) appointment.

• • Print the form of proxy for your record.

STEPS FOR CORPORATION OR INSTITUTIONAL SHAREHOLDERS

(Note: The representative of a corporation or institutional shareholder must register as a user in accordance with the above steps before he/she can subscribe to this corporate holder electronic proxy submission. Please contact our Share Registrar if you need

clarifications on the user registration.)

b. Proceed with submission of form of proxy

• • Login to TIIH Online athttps://tiih.online.

• • Select the corporate exercise name: "HEITECH 27TH AGM "Submission of Proxy Form".

• • Agree to the Terms & Conditions and Declaration.

• • Proceed to download the file format for "Submission of Proxy Form" in accordance with the Guidance Note set therein.

• • Prepare the file for the appointment of proxies by inserting the required data.

• • Submit the proxy appointment file.

• • Print the confirmation report of your submission for your record.

HEITECH PADU BERHAD

ADMINISTRATIVE GUIDE FOR THE 27TH ANNUAL GENERAL MEETING

OF HEITECH PADU BERHAD ("HEITECH" OR "THE COMPANY")

POLL VOTING

• 1. The voting at the 27th AGM will be conducted by poll in accordance with Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad. The Company has appointed Tricor as Poll Administrator to conduct the poll by way of electronic voting (e-voting) and Independent Scrutineers to verify the poll results.

• 2. Shareholders or proxy(ies) or corporate representative(s) or attorney(s) may proceed to vote on the resolutions at any time from 10.30 a.m. on Thursday, 23rd June 2022 until the end of the voting session which will be announced by the Chairman of the meeting. Kindly refer to the Procedures of RPV for guidance on how to vote remotely from Tricor's TIIH Online website athttps://tiih.online.

• 3. Upon completion of the voting session for the 27th AGM, the Scrutineers will verify the poll results followed by the Chairman's declaration on whether the resolutions are duly passed.

PRE-MEETING SUBMISSION OF QUESTION TO THE BOARD OF DIRECTORS

• 1. Shareholders may submit questions for the Board in advance of the 27th AGM via Tricor's TIIH Online website athttps://tiih.online by selecting "e-Services" to log in and submit questions no later than Wednesday, 22nd June 2022 at 10.30 a.m.

• 2. The Board will endeavour to answer the questions received at the 27th AGM.

BREAKFAST/ LUNCH PACK, DOOR GIFT/ FOOD VOUCHER

There will be no distribution of breakfast or lunch packs, vouchers(s) or door gifts(s) to shareholders/ proxy(ies) who participate in the 27th AGM.

The Board would like to thank all its shareholders for their kind co-operation and understanding on this matter.

NO RECORDING OR PHOTOGRAPHY

Unauthorised recording and photography are strictly prohibited at the 27th AGM of the Company.

ENQUIRY

If you have any enquiries on the above, please contact our Share Registrar, Tricor or HeiTech Padu Berhad, Mondays to Fridays from 9.00 a.m. to 5.30 p.m. (except on public holidays):

Tricor Investor & Issuing House Services Sdn. Bhd.

HeiTech Padu Berhad

Email

• :cosec@heitech.com.my

  Contact persons : Encik Khyrul Anwaar +603-8601 3125

• : Cik Nur'Atiqah +603-8601 312