Hinopak Motors : PUBLICATION OF POSTAL BALLOT NOTICE AND PROVISION OF ELECTRONIC VOTING

Registered Office Address: Hinopak Motors Limited, D-2, S.I.T.E., Manghopir Road, Karachi, Pakistan.

Contact: +92 21 32563510-8; Website: https://www.hinopak.com/

BALLOT PAPER FOR VOTING THROUGH POST

For the poll to be held at the Annual General Meeting of Hinopak Motors Limited at the registered office of the Company situated at D-2, S.I.T.E., Manghopir Road, Karachi, on July 25, 2023 at 09.30 a.m. and also, through a video-link facility.

Contact Details of the Chairman, where ballot paper may be sent:

Business Address: The Chairman, Hinopak Motors Limited at Company's Registered Office at D-2, S.I.T.E., Manghopir Road, Karachi, Pakistan

Attention: Company Secretary's designated email address: info@hinopak.com

Name of the shareholder/joint shareholders

The registered address of the shareholder(s)

Number of shares held

Folio number/CDC Account

CNIC No./Passport No. (in the case of a foreigner) (copy to be attached)

Additional information and enclosures (In the case of a representative of body corporate, corporation and Federal Government.)

I/We hereby exercise my/our vote in respect of the following Special Business Resolution through postal ballot by conveying my/our assent or dissent to the following resolution by placing tick () mark in the appropriate box below:

01 "RESOLVED THAT the Company may transmit the annual audited financial statements to its members through QR-enabled code and a weblink address to view and download the annual audited financial statements instead of transmitting in CD/DVD/USB form or in hard copies, as allowed by the Securities and Exchange Commission of Pakistan."

NOTES:

1. Duly filled and signed original postal ballot should be sent to the Chairman, at the above-mentioned postal or email address.
2. Copy of the CNIC/Passport (in the case of a foreigner) should be enclosed with the postal ballot form.
3. Postal ballot forms should reach the chairman of the meeting on or before July 24, 2023 during working hours (i.e. by 5:30 p.m.). Any postal ballot received after this date and time, will not be considered for voting.
4. Signature on postal ballot should match the signature on CNIC/Passport (in the case of a foreigner).
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written ballot papers will be rejected.
6. In the case of a representative of body corporate and corporation, postal ballot must be accompanied with a copy of CNIC of the authorized person, along with a duly attested copy of Board Resolution, Power of Attorney, or Authorization Letter in accordance with Section(s) 138 or 139 of the Companies Act, 2017, as applicable, unless these have already been submitted along with the Proxy Form. In the case of a foreign body corporate, etc. all documents must be attested from the Counsel General of Pakistan having jurisdiction over the member.
7. Ballot paper has also been placed on the website of the Company www.hinopak.com. Members may download the ballot paper from the website or use original/photocopy published in newspapers.