Indus Motor : Ballot Paper for Voting through Post in the 34th Annual General Meeting of Indus Motor Company Ltd

INDUS MOTOR COMPANY LIMITED

BALLOT PAPER

Ballot Paper for poll/voting through post for the Special Business at the 34th Annual General Meeting of Indus Motor Company Limited to be held on Wednesday, September 27, 2023, at 09:00 am at Institute of Chartered Accountants of Pakistan (ICAP), Chartered Accountants Avenue, Block 8, Clifton, Karachi

Folio /CDS Account Number

Name of Shareholder / Proxy Holder

Registered Address

Number of Shares Held

CNIC / Passport No. (in case of foreigner) (Copy to be attached)

Additional information and enclosures (in case of representative of body corporate, corporation, and federal Government)

Name of Authorized Signatory

CNIC / Passport No. (in case of foreigner) (Copy to be attached)

Item No. 4 of the Notice of Annual General Meeting

To consider and, if thought fit, pass, with or without modification(s), the following resolutions to enable and authorize the Company to circulate the Annual Audited Financial Statements, to the members of the Company through QR enabled code and weblink as required by the Securities and Exchange Commission of Pakistan (SECP) vide its Notification S.R.O. 389(I)/2023 dated March 21, 2023, instead of circulating the same through CD/DVD/USB.

RESOLUTION

"RESOLVED THAT the Company be and is hereby authorized to circulate its Annual Audited Financial Statements, to the members of the Company through QR enabled code and weblink, in accordance with S.R.O. 389(I)/2023 dated March 21, 2023, issued by SECP.

FURTHER RESOLVED THAT the Chief Executive, Chief Financial Officer or Company Secretary of the Company be and are hereby singly authorized to do all acts, deeds and things, take or cause to be taken all necessary actions to comply with all legal formalities and requirements and file necessary documents, as may be necessary or incidental for the purpose of implementing this resolution."

INSTRUCTION FOR POLL

1. Please indicate your Vote by ticking (✓) the relevant box.
2. In case if both the boxes are marked as (✓), your poll shall be treated as "Rejected".

I/we hereby exercise my/our vote in respect of the above resolution through ballot b conveying my/our assent or dissent to the resolution by placing tick (✓) mark in the appropriate box below

ResolutionI / We assent the Resolution (FOR)

Resolution for Agenda No. 4

NOTES:

1. Duly filled ballot paper should be sent to the Chairman at Indus Motor Company Limited, Plot No. NWZ/1/P-1, Port Qasim Authority, Karachi Attention: Company Secretary, designated email address: imc.corporate@toyota-indus.com.
2. Copy of CNIC / Passport (in case of foreigner) should be enclosed with the postal ballot form.
3. Ballot paper should reach the Chairman within business hours by or before September 26, 2023. Any postal ballot received after this date, will not be considered for voting.
4. Signature on ballot paper should match with signature on CNIC / Passport and with the Members of the Company.
5. Incomplete, unsigned, incorrect, defaced, torn, mutilated, over written poll paper will be rejected.
6. In case of representative of a body corporate, corporation or Federal Government, the Ballot Paper Form must be accompanied by a copy of the CNIC of an authorized person, an Attested copy of Board Resolution, Power of Attorney, Authorization Letter etc. in accordance with Section(s) 138 or 139 of the Companies Act, 2017 as applicable. Ballot Paper form has also been placed on the website of the company atwww.toyota- indus.com.
7. Ballot paper form has also been placed on the website of the Company atwww.toyota-indus.com.Members may download the Ballot Paper from the website or use on original / photocopy published in newspaper.