Additional Information

Administrative Guide

FOR THE 41ST ANNUAL GENERAL MEETING (AGM)

OF PETRONAS DAGANGAN BERHAD (THE COMPANY)

In line with the revised 'Guidance Note and FAQs on the Conduct of General Meetings for Listed Issuers' issued by the Securities Commission Malaysia on 7 April 2022, as the country entered into the "Transition to Endemic" phase, the Company will conduct the 41st AGM virtually. In this respect, the Company will continue to leverage on technology, to ensure that the 41st AGM supports meaningful engagement between the Board/Management and Shareholders of the Company.

The date, time and venue for the 41st AGM of the Company are as below:

Date

: Wednesday, 10 May 2023

Time

:

10.00 a.m.

Broadcast Venue

:

Hall 8C, Level 4 (New Wing),

Kuala Lumpur Convention Centre, Kuala Lumpur City Centre,

50088 Kuala Lumpur, Malaysia

  • The Company will conduct the 41st AGM on a virtual basis through live streaming and online remote voting via Remote Participation and Voting (RPV) facilities which are available on Tricor Investor & Issuing House Services Sdn. Bhd.'s (Tricor) TIIH Online website at https://tiih.online.
  • The Broadcast Venue of the 41st AGM is strictly for the purpose of complying with Section 327(2) of the Companies Act 2016 which requires the Chairman of the Meeting to be present at the main venue of the meeting. No shareholders/ proxy(ies) from the public will be physically present at the Broadcast Venue on the day of the meeting.
  • Shareholders are to attend, participate, speak (by posing questions to the Board via real time submission of typed texts) and vote (collectively referred to as "participate") remotely at this 41st AGM via the RPV facilities provided by Tricor via its TIIH Online website at https://tiih.online. You may also consider appointing the Chairman of the Meeting as your proxy to attend and vote on your behalf at the 41st AGM.

REMOTE PARTICIPATION AND VOTING

  • The RPV facilities are available on Tricor's TIIH Online website at https://tiih.online.
  • Shareholders are to participate remotely at the 41st AGM using RPV facilities from Tricor.
  • Kindly refer to Procedures for RPV as set out below for the requirements and procedures.

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O N A S D A G A N G A N B E R H A D I n t e g r a t e d R e p o r t 2 0 2 2

Administrative Guide

FOR THE 41ST ANNUAL GENERAL MEETING (AGM)

OF PETRONAS DAGANGAN BERHAD (THE COMPANY)

PROCEDURES TO REMOTE PARTICIPATION AND VOTING VIA RPV FACILITIES

Please read and follow the procedures below to engage in remote participation through live streaming and online remote voting at the 41st AGM using the RPV facilities:

Procedure

Action

BEFORE THE 41ST AGM DAY

i. Register as a user

• Using your computer, access to website at https://tiih.online. Register as a user under the "e-Services"

with TIIH Online

select "Create Account by Individual Holder". Refer to the tutorial guide posted on the homepage

for assistance.

• Registration as a user will be approved within one (1) working day and you will be notified via e-mail.

• If you are already a user with TIIH Online, you are not required to register again. You will receive an

e-mail to notify you that the remote participation is available for registration at TIIH Online.

P E T R

  1. Submit your request to attend 41st AGM remotely
  • Registration is open from 10.00 a.m. on Monday, 10 April 2023 until the day of 41st AGM on Wednesday, 10 May 2023. Shareholder(s) or proxy(ies) or corporate representative(s) or attorney(s) are required to pre-registertheir attendance for the 41st AGM to ascertain their eligibility to participate the 41st AGM using the RPV.
  • Login with your user ID (i.e. e-mail address) and password and select the corporate event:
    "(REGISTRATION) PETRONAS DAGANGAN BERHAD 41ST AGM"
  • Read and agree to the Terms & Conditions and confirm the Declaration.
  • Select "Register for Remote Participation and Voting".
  • Review your registration and proceed to register.
  • System will send an e-mailto notify that your registration for remote participation is received and will be verified.
  • After verification of your registration against the Record of Depositors as at 28 April 2023, the system will send you an e-mail after 8 May 2023 to approve or reject your registration for remote participation.

(Note: Please allow sufficient time for approval of new user of TIIH Online and registration for the RPV)

ON THE 41ST AGM DAY

  1. Login to TIIH Online Login with your user ID and password for remote participation at the 41st AGM at any time from
    9.00 a.m. i.e. 1 hour before the commencement of meeting at 10.00 a.m. on Wednesday, 10 May 2023.

ii. Participate through •

Select the corporate event:

Live Streaming

(Live Stream Meeting) PETRONAS DAGANGAN BERHAD 41ST AGM to engage in the proceedings of

the 41st AGM remotely.

  • If you have any question for the Chairman/Board, you may use the query box to transmit your question. The Chairman/Board will try to respond to questions submitted by remote participants during the 41st AGM. If there is time constraint, the responses will be published within three working days in the Company's corporate website at www.mymesra.com.my under Investor Relations page, after the meeting.

335

Additional Information

Administrative Guide

FOR THE 41ST ANNUAL GENERAL MEETING (AGM)

OF PETRONAS DAGANGAN BERHAD (THE COMPANY)

Procedure

Action

iii. Online Remote

• Voting session commences from 10.00 a.m. on Wednesday, 10 May 2023 until a time when the

Voting

Chairman announces the end of the session.

• Select the corporate event:

(Remote Voting) PETRONAS DAGANGAN BERHAD 41ST AGM or if you are on the live stream

meeting page, you can select "GO TO REMOTE VOTING PAGE" button below the Query Box.

• Read and agree to the Terms & Conditions and confirm the Declaration.

• Select the CDS account that represents your shareholdings.

• Indicate your votes for the resolutions that are tabled for voting.

• Confirm and submit your votes.

iv. End of remote

• Upon the announcement by the Chairman on the conclusion of the 41st AGM, the Live Streaming will

participation

end.

Note to users of the RPV facilities:

  1. Should your registration for RPV be approved, we will make available to you the rights to join the live stream meeting and to vote remotely. Your login to TIIH Online on the day of meeting will indicate your presence at the virtual meeting.
  2. The quality of your connection to the live broadcast is dependent on the bandwidth and stability of the internet at your location and the device you use.
  3. In the event you encounter any issues with logging-in, connection to the live stream meeting or online voting on the meeting day, kindly call Tricor Help Line at 011-40805616/011-40803168/011-40803169/011-4080 3170 for assistance or e-mail to tiih.online@my.tricorglobal.com for assistance.

ENTITLEMENT TO PARTICIPATE AND APPOINTMENT OF PROXY

  • Only members whose names appear on the Record of Depositors as at 28 April 2023 shall be eligible to participate at the 41st AGM or appoint a proxy(ies) and/or the Chairman of the Meeting to participate on his/her behalf.
  • In view that the 41st AGM will be conducted on a virtual basis, a member can appoint the Chairman of the Meeting as his/her proxy and indicate the voting instruction in the proxy form.
  • If you wish to participate in the 41st AGM yourself, please do not submit any proxy form for the 41st AGM. You will not be allowed to participate in the 41st AGM together with a proxy appointed by you.
  • By submitting the duly executed proxy form, the member and his/her proxy(ies) consent to the Company (and/or its agents/ service providers) collecting, using and disclosing the personal data therein in accordance with the Personal Data Protection Act 2010 for the purpose of the 41st AGM and any adjournment thereof.

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P E T R O N A S D A G A N G A N B E R H A D I n t e g r a t e d R e p o r t 2 0 2 2

Administrative Guide

FOR THE 41ST ANNUAL GENERAL MEETING (AGM)

OF PETRONAS DAGANGAN BERHAD (THE COMPANY)

  • Accordingly, proxy forms and/or documents relating to the appointment of proxy/corporate representative/attorney for the 41st AGM whether in hard copy or by electronic means shall be deposited or submitted with Tricor in the following manner not later than Monday, 8 May 2023 at 10.00 a.m.:
    i. In hard copy form:
    1. In the case of an appointment made in hard copy form, the proxy form must be deposited with:
      Tricor Investor & Issuing House Services Sdn. Bhd., Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia or alternatively, the Customer Service Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia; or
    2. By fax at 03-2783 9222 or e-mail to is.enquiry@my.tricorglobal.com ii. By electronic form:

    All shareholders can have the option to submit proxy forms electronically via TIIH Online and the steps to submit are summarised below:

Procedure

Action

STEPS FOR INDIVIDUAL SHAREHOLDERS

Register as a user with

• Using your computer, please access the website at https://tiih.online. Register as a user under

TIIH Online

the "e-Services". Please refer to the tutorial guide posted on the homepage for assistance.

• If you are already a user with TIIH Online, you are not required to register again.

Proceed with

• After the release of the Notice of Meeting by the Company, login with your user name (i.e. email

submission of form

address) and password.

of proxy

• Select the corporate event:

PETRONAS DAGANGAN BERHAD 41ST AGM - "SUBMISSION OF PROXY FORM"

• Read and agree to the Terms and Conditions and confirm the Declaration.

• Insert your CDS account number and indicate the number of shares for your proxy(ies) to vote

on your behalf.

• Indicate your voting instructions - FOR or AGAINST, otherwise your proxy will decide on your

votes.

• Review and confirm your proxy(ies) appointment.

• Print the proxy form for your record.

337

Additional Information

Administrative Guide

FOR THE 41ST ANNUAL GENERAL MEETING (AGM)

OF PETRONAS DAGANGAN BERHAD (THE COMPANY)

ProcedureAction

STEPS FOR CORPORATION OR INSTITUTIONAL SHAREHOLDERS

Register as a User with TIIH Online

  • Access TIIH Online athttps://tiih.online
  • Under e-Services, the authorised or nominated representative of the corporation or institutional shareholder selects "Create Account by Representative of Corporate Holder"
  • Complete the registration form and upload the required documents.
  • Registration will be verified, and you will be notified by email within one (1) to two (2) working days.
  • Proceed to activate your account with the temporary password given in the email and re-set your own password.

Note: The representative of a corporation or institutional shareholder must register as a user in accordance with the above steps before he/she can subscribe to this corporate holder electronic proxy submission. Please contact Tricor if you need clarifications on the user registration.

Proceed with

• Login to TIIH Online at https://tiih.online

submission of form

• Select the corporate exercise name:

of proxy

"PETRONAS DAGANGAN BERHAD 41ST AGM: SUBMISSION OF PROXY FORM"

• Agree to the Terms & Conditions and Declaration.

• Proceed to download the file format for "Submission of Proxy Form" in accordance with the

Guidance Note set therein.

• Prepare the file for the appointment of proxies by inserting the required data.

• Login to TIIH Online, select corporate exercise name:

"PETRONAS DAGANGAN BERHAD 41ST AGM: SUBMISSION OF PROXY FORM"

• Proceed to upload the duly completed proxy appointment file.

• Select "Submit" to complete your submission.

• Print the confirmation report of your submission for your record.

VOTING AT MEETING

  • The voting at the 41st AGM will be put to vote on a poll pursuant to Paragraph 8.29A of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad (Bursa Malaysia). The Company has appointed Tricor to conduct the poll voting electronically (e-voting) via Tricor e-Vote application (Tricor e-Vote App) and Boardroom Corporate Services Sdn. Bhd. as Independent Scrutineers to verify the poll results.
  • Shareholders can proceed to vote on the resolutions before the end of the voting session which will be announced by the Chairman of the Meeting and submit your votes at any time from the commencement of the 41st AGM at 10.00 a.m. Kindly refer to "Procedures to Remote Participation and Voting via RPV Facilities" provided above for guidance on how to vote remotely via TIIH Online.

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Petronas Dagangan Bhd published this content on 04 April 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 10 April 2023 09:05:01 UTC.