This document has been translated from the Japanese original for reference purposes only. In the event of any discrepancy between this translated document and the Japanese original, the original shall prevail. The Company assumes no responsibility for this translation or for direct, indirect or any other forms of damages arising from the translation.
Code Number: 7309 March 6, 2024 (Start date of measures for electronic provision: March 4, 2024)
To Those Shareholders with Voting Rights
Taizo Shimano
President
SHIMANO INC.
3-77Oimatsu-cho,Sakai-ku, Sakai City, Osaka, Japan
Notice of Convocation of the 117th Ordinary General Meeting of Shareholders
You are hereby notified that the 117th Ordinary General Meeting of Shareholders of Shimano Inc. will be held as below.
In convening this General Meeting of Shareholders, the Company takes measures for electronic provision and posts the matters subject to the measures for electronic provision on each of the following websites on the Internet in accordance with the provisions of Article 325-3 of the Companies Act. Please access either of the websites to confirm the matters subject to the measures for electronic provision.
To view the information on the Tokyo Stock Exchange website (Listed Company Search), please access the said website, perform a search by entering the "Issue name (company name)" (Shimano) or "Code" (7309), select "Basic information" and "Documents for public inspection/PR information" in this order, and view the information of "Notice of General Shareholders Meeting /Informational Materials for a General Shareholders Meeting."
< Company's website >
URL:https://www.shimano.com/en/ir/shareholdermeeting.html
URL:https://www2.jpx.co.jp/tseHpFront/JJK020030Action.do
When not attending the Meeting in person on the day of the Meeting, shareholders can exercise their voting rights via the Internet, etc. or by post. Please review the Reference Documents for the General Meeting of Shareholders posted on this paper copy stating matters subject to the measures for electronic provision or on the matters subject to the measures for electronic provision, and exercise your voting rights by 5:00 p.m. (Japan Standard Time) onTuesday, March 26, 2024.
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1. Date and Time: 10:00 a.m. (Japan Standard Time), Wednesday, March 27, 2024 (The reception desk will open at 9:00 a.m.)
2. Venue: | Manufacturing Technology Center, Shimano Inc. Head Office |
3-77Oimatsu-cho,Sakai-ku, Sakai City, Osaka |
3. Agenda:
Matters to be reported: (1) The Business Report, Consolidated Financial Statements, and
Non-consolidated Financial Statements for the 117th Fiscal Year (from January 1, 2023 to December 31, 2023)
- Results of Audits of the Consolidated Financial Statements by the Accounting Auditor and the Audit & Supervisory Board
Proposals to be resolved:
Proposal No. 1: Appropriation of Surplus
Proposal No. 2: Election of 4 Directors
Proposal No. 3: Election of 1 Audit & Supervisory Board Member
Proposal No. 4: Election of 1 Substitute Audit & Supervisory Board Member
Instructions for the Exercise of Voting Rights
(1) Exercise of Voting Rights by Post
Please indicate your approval or disapproval of the proposals on the enclosed ballot form and return it so that it arrives by 5:00 p.m. (Japan Standard Time) on Tuesday, March 26, 2024. If you do not indicate your approval or disapproval for a proposal, your vote for the proposal shall be counted as approval.
(2) Exercise of Voting Rights via the Internet etc.
When exercising voting rights via the Internet etc., please refer to the Guidance for Exercising Voting Rights on pages 3 and 4 and exercise your voting rights by 5:00 p.m. (Japan Standard Time) on Tuesday, March 26, 2024.
(Notes)
- If you exercise your voting rights both by post and via the Internet etc., the exercise of voting rights via the Internet etc. shall prevail.
- If you exercise your voting rights via the Internet etc. multiple times, the final exercise of voting rights shall prevail.
- The Company participates in the electronic voting platform for institutional investors operated by ICJ, Inc., a joint-venture company established by the Tokyo Stock Exchange Inc., etc.
〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰
- Shareholders who will attend the meeting are requested to submit the enclosed ballot form at the reception desk.
- If any necessary revisions are made to the contents of the matters subject to the measures for electronic provision up to the day before the General Meeting of Shareholders, revisions will be posted on each website described on the previous page.
- This notice of convocation serves also as a paper copy stating matters subject to the measures for electronic provision to be provided according to the request for delivery of a paper copy. Pursuant to provisions of laws and regulations as well as Article 16, Paragraph 2 of the Articles of Incorporation of the Company, the following
matters are not stated in this notice of convocation.
Business Report:Systems to Ensure the Appropriateness of Operations (Internal Control Systems) and the Status of Implementation of Such Systems
- Consolidated Financial Statements: Consolidated Statement of Shareholders' Equity Notes relating to Consolidated Financial Statements
| Non-consolidated Financial | Non-consolidated Statement of Shareholders' Equity |
Statements: | Notes relating to Non-consolidated Financial Statements |
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[Guidance for Exercising Voting Rights]
If you are refraining from attending the General Meeting of Shareholders
・Exercising voting rights by post
Please indicate your approval or disapproval of each proposal shown on the enclosed ballot form and mail it back to the Company.
If you do not indicate your approval or disapproval of a proposal, it will be treated as if you have indicated your approval.
Deadline for the exercise of voting rights: The ballot form must arrive no later than 5:00 p.m. (Japan Standard Time) on Tuesday, March 26, 2024
・Exercising voting rights with a smartphone and via the Internet
Please access the website for exercising voting rights (https://www.web54.net). Please refer to the next page for details.
Deadline for the exercise of voting rights: 5:00 p.m. (Japan Standard Time) on Tuesday, March 26, 2024
If you are attending the General Meeting of Shareholders
・Attending the General Meeting of Shareholders
Please submit the enclosed ballot form at the reception desk.
Please bring this Notice of Convocation with you to conserve resources.
Date and time of the General Meeting of Shareholders: 10:00 a.m. (Japan Standard Time) on Wednesday, March 27, 2024
(The reception desk will open at 9:00 a.m.)
Exercising voting rights by post
*As it may take more time than usual for your mail to arrive, we request that you mail your ballot form early. ・How to fill in the ballot form
Please indicate your approval or disapproval of each proposal here. For the proposals of officer election,
if you approve all candidates mark ○ in the 賛 column
if you disapprove all candidates mark ○ in the 否 column
if you disapprove some of the candidates mark ○ in the 賛 column and, in the blank column next to it, enter the candidate number for each candidate you disapprove of.
・Notes for filling in the ballot form
If you have marked ○ in both the 賛 and 否columns to indicate approval or disapproval on the ballot form the vote will be invalid.
If you have accidentally marked ○ in both the 賛 and 否 columns, please cross out either one.
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Exercising voting rights via the Internet
- Access the website for exercising voting rights:https://www.web54.netClick
- Log in
Enter the voting rights code
-
Enter the password Enter the password
Please follow on-screen instructions to indicate your approval or disapproval of each proposal.
Exercising voting rights on a smartphone
1) Access the website for exercising voting rights on a smartphone
Scan "the QR Code for logging into the website for exercising voting rights on a smartphone" located on the bottom right of the enclosed ballot form with your smartphone or tablet device.
-
"QR Code" is a registered trademark of DENSO WAVE INCORPORATED. 2) Open the website for exercising voting rights
Please follow on-screen instructions to indicate your approval or disapproval of each proposal.
Note: If you wish to change your votes after you have exercised your voting rights, you will need to scan the QR Code again and enter the "voting rights code" and the "password" printed on the enclosed ballot form (you may also exercise your voting rights by directly accessing the website for exercising voting rights (https://www.web54.net) from a computer).
- The Company shall not be responsible for any charge for a dial-up connection and any telecommunication charges incurred when you use the website for exercising voting rights.
- Depending on your Internet environment, services you have subscribed to, and devices you use, the website for exercising voting rights may not be available.
Inquiries Concerning Exercising Voting Rights via the Internet
If you have any questions concerning the exercise of voting rights via the Internet, please address inquiries to the following point of contact.
Sumitomo Mitsui Trust Bank
Stock Transfer Agency Web Support
Dedicated number: | ®0120-652-031 (open from 9:00 a.m. to 9:00 p.m. (Japan Standard Time)) |
Please address inquiries concerning matters other than the exercise of voting rights to the following point of contact:
® 0120-782-031 (open from 9:00 a.m. to 5:00 p.m. (excluding Saturday, Sunday and public holidays) (Japan Standard Time))
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Reference Documents for the General Meeting of Shareholders
Proposal No. 1 Appropriation of Surplus
The Company considers the return of earnings to shareholders to be one of the most important issues for management. The Company's basic policy is to continue providing stable returns reflecting overall business performance and strategy.
In accordance with the above policy, we propose payment of year-end cash dividends for fiscal year 2023 as below.
As the Company has paid an interim dividend of 142.50 yen per share, the annual dividend will amount to 285.00 yen per share.
- Type of dividend property: Cash
-
Matters concerning the allotment of dividend property to shareholders and the total amount:
142.50 yen per share of the Company's common stock, for a total amount of 12,820,151,153 yen - Effective date of dividends from surplus: March 28, 2024 (Thursday)
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Proposal No. 2 Election of 4 Directors
The terms of office of the following 4 Directors will expire at the close of this General Meeting of Shareholders: Messrs. Yozo Shimano, Taizo Shimano, Takashi Toyoshima, and Masahiro Tsuzaki. Accordingly, we request the election of 4 Directors.
The candidates for Directors are listed below.
Candidate | Name | Number of shares | |||||
Career summary, position, assignment, and significant concurrent positions | of the Company | ||||||
No. | (Date of birth) | ||||||
held | |||||||
Mar. 1974 | Joined Shimano Inc. | ||||||
Feb. 1986 | Director and Vice President, Sales Planning Dept. | ||||||
Dec. 1987 | Director and Vice President, Domestic Fishing Tackle Sales | ||||||
Dept. | |||||||
Sep. 1990 | Director and Head of Fishing Operations Div. | ||||||
Jan. 1995 | Representative Director and Senior Executive Vice President | ||||||
Yozo Shimano | Mar. 2001 | Representative Director and President | |||||
Mar. 2021 | Representative Director, Chairman and CEO (to present) | ||||||
(Nov. 12, 1948) | Reasons for nomination as a candidate for Director: | ||||||
1 | 703,355 shares | ||||||
Male | Having served as the head of divisions, Mr. Yozo Shimano has a wealth of | ||||||
experience and advanced knowledge in the Company's businesses. He has | |||||||
Reappointment | been responsible for the Company's management as Representative | ||||||
Director and President since 2001 and Representative Director, Chairman | |||||||
and CEO of the Company since 2021 and has been contributing to the | |||||||
Company's development. Considering that based on his wealth of | |||||||
experience and achievements, he is able to make decisions on the | |||||||
Company's management and supervise the execution of business, the | |||||||
Company has nominated him as a candidate for Director. | |||||||
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Candidate | Name | Number of shares | |||||
Career summary, position, assignment, and significant concurrent positions | of the Company | ||||||
No. | (Date of birth) | ||||||
held | |||||||
Sep. 1991 | Joined Shimano Inc. | ||||||
Jul. 2004 | Vice President and Factory Manager, Shimano (Kunshan) | ||||||
Bicycle Components Co., Ltd. | |||||||
Apr. 2006 | Vice President, Marketing Dept., Bicycle Components Div. | ||||||
Jan. 2010 | Head of Fishing Operations Div. | ||||||
Mar. 2010 | Director and Head of Fishing Operations Div. | ||||||
Mar. 2016 | Executive Vice President and Head of Fishing Operations | ||||||
Div. | |||||||
Jan. 2018 | Executive Vice President, Supervising of Fishing Operations | ||||||
Div. and Chief of Marketing Officer, Bicycle Components | |||||||
Div. | |||||||
Jan. 2019 | Executive Vice President, Head of Bicycle Components Div. | ||||||
and Vice President, Marketing Dept., Sales Administration | |||||||
Taizo Shimano | Dept., Bicycle Components Div. | ||||||
Mar. 2019 | Senior Executive Vice President, Head of Bicycle | ||||||
(Dec. 17, 1966) | |||||||
Components Div. and Vice President, Marketing Dept., | |||||||
2 | 109,377 shares | ||||||
Sales Administration Dept., Bicycle Components Div. | |||||||
Male | |||||||
Jul. 2019 | Senior Executive Vice President, Head of Bicycle | ||||||
Reappointment | Components Div. and Vice President, Marketing Dept., | ||||||
Bicycle Components Div. | |||||||
Jan. 2021 | Senior Executive Vice President and Head of Bicycle | ||||||
Components Div. | |||||||
Mar. 2021 | Representative Director and President (to present) | ||||||
Reasons for nomination as a candidate for Director: | |||||||
Having served as the head of divisions, Mr. Taizo Shimano has a wealth of | |||||||
experience and advanced knowledge in the Company's businesses. He has | |||||||
been contributing to the Company's development as Representative | |||||||
Director and President of the Company since 2021. Considering that based | |||||||
on his wealth of experience and achievements, he is able to make decisions | |||||||
on the Company's management and supervise the execution of business, | |||||||
the Company has nominated him as a candidate for Director. | |||||||
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Candidate | Name | Number of shares | ||||
Career summary, position, assignment, and significant concurrent positions of the Company | ||||||
No. | (Date of birth) | |||||
held | ||||||
Oct. 2001 | General Manager, Imaging Systems Development Dept. and | |||||
General Manager, Imaging Systems Purchasing Dept., | ||||||
Imaging Systems Company, Olympus Optical Co., Ltd. | ||||||
Apr. 2002 | Division Manager, Imaging Systems Development & | |||||
Purchasing Division and General Manager, Design Office, | ||||||
Olympus Optical Co., Ltd. | ||||||
Oct. 2002 | Managing Director, Olympus Hong Kong and China Ltd. | |||||
Oct. 2004 | Director and Division Manager, Imaging Systems | |||||
Purchasing Group, General Manager, Components Business | ||||||
Promotion Dept., and General Manager, Imaging Systems | ||||||
OEM Procurement Dept., Olympus Imaging Corp. | ||||||
May 2007 | Joined Shimano Inc. | |||||
Technology Advisor, Bicycle Components Div. | ||||||
Jan. 2008 | Vice President, System Engineering Dept., Bicycle | |||||
Components Div. | ||||||
Mar. 2010 | Director and Vice President, System Engineering Dept., | |||||
Bicycle Components Div. | ||||||
Mar. 2016 | Executive Vice President and Chief of Technology Officer | |||||
Jan. 2017 | Executive Vice President, Chief of Technology Officer, | |||||
Bicycle Components Div. and Vice President, Technology | ||||||
R&D Dept. and SMA (Shimano Modular Architecture) | ||||||
Development Dept., Bicycle Components Div. | ||||||
Jan. 2018 | Executive Vice President, Chief of Technology Officer, | |||||
Bicycle Components Div. and Vice President, Technology | ||||||
R&D Dept., SMA (Shimano Modular Architecture) | ||||||
Development Dept. and Product R&D Dept., Bicycle | ||||||
Components Div. | ||||||
Jan. 2019 | Executive Vice President, Head of SDM (Shimano Digital | |||||
Manufacturing) Development Div., Chief of Technology | ||||||
Takashi | Officer, Bicycle Components Div. and Vice President, | |||||
Technology R&D Dept., Bicycle Components Div. | ||||||
Toyoshima | Mar. 2019 | Senior Executive Vice President, Head of SDM (Shimano | ||||
3 | (Jun. 12, 1956) | Digital Manufacturing) Development Div., Chief of | 2,875 shares | |||
Technology Officer, Bicycle Components Div. and Vice | ||||||
Male | President, Technology R&D Dept., Bicycle Components | |||||
Div. | ||||||
Reappointment | ||||||
Aug. 2019 | Senior Executive Vice President, Head of SDM (Shimano | |||||
Digital Manufacturing) Development Div., Vice President, | ||||||
Assembly Engineering Dept., SDM Development Div., | ||||||
Chief of Technology Officer, Bicycle Components Div. and | ||||||
Vice President, Technology R&D Dept., Bicycle | ||||||
Components Div. | ||||||
Jan. 2020 | Senior Executive Vice President, Head of SDM (Shimano | |||||
Digital Manufacturing) Development Div., Vice President, | ||||||
Shimano Research Laboratories, SDM Development Div., | ||||||
Chief of Technology Officer, Bicycle Components Div. and | ||||||
Vice President, Technology R&D Dept., Bicycle | ||||||
Components Div. | ||||||
Jan. 2021 | Senior Executive Vice President, Head of SDM (Shimano | |||||
Digital Manufacturing) Development Div., Vice President, | ||||||
Assembly Engineering Dept., Forming Technology Dept. | ||||||
and Information Systems Dept., SDM Development Div., | ||||||
Chief of Technology Officer, Bicycle Components Div. and | ||||||
Vice President, Technology R&D Dept., Bicycle | ||||||
Components Div. | ||||||
Mar. 2021 | Representative Director and Deputy President (to present) |
Reasons for nomination as a candidate for Director:
Having served as the head of development departments of the Bicycle Components Div. and the head of the Bicycle Components Div., Mr. Takashi Toyoshima has a wealth of experience and advanced knowledge in the Company's businesses. He has been contributing to the Company's development as Representative Director and Deputy President of the Company since 2021. Considering that based on his wealth of experience and achievements, he is able to make decisions on the Company's management and supervise the execution of business, the Company has nominated him as a candidate for Director.
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Candidate | Name | Number of shares | ||||
Career summary, position, assignment, and significant concurrent positions | of the Company | |||||
No. | (Date of birth) | |||||
held | ||||||
Mar. 1980 | Joined Shimano Inc. | |||||
Jan. 2006 | Vice President, Corporate Communications | |||||
Jan. 2009 | Vice President, Corporate Communications & Human | |||||
Resources Dept., General Operations Div. | ||||||
Jan. 2010 | Vice President, Corporate Communications Dept. and | |||||
Human Resources Dept., General Operations Div. | ||||||
Mar. 2010 | Director and Vice President, Corporate Communications | |||||
Dept. and Human Resources Dept., General Operations Div. | ||||||
Mar. 2016 | Executive Vice President, Chief of Human Resources and | |||||
Corporate Communications Officer, General Operations | ||||||
Div. | ||||||
Jul. 2016 | Executive Vice President, Chief of Human Resources and | |||||
Corporate Communications Officer, General Operations | ||||||
Div. and Vice President, Corporate Communications Dept. | ||||||
Jan. 2018 | Executive Vice President, Chief of Human Resources, | |||||
Corporate Communications and General Affairs Officer, | ||||||
General Operations Div. and Vice President, Corporate | ||||||
Communications Dept. | ||||||
Mar. 2018 | Executive Vice President, Vice President, Corporate | |||||
Communications Dept., General Operations Div. and | ||||||
Masahiro Tsuzaki | Supervising of Human Resources Dept., General Affairs | |||||
Dept., and Lifestyle Gear Div. | ||||||
(May 12, 1956) | Mar. 2019 | Executive Vice President, Vice President, Corporate | ||||
4 | Communications Dept., General Operations Div., | 6,975 shares | ||||
Male | Supervising of Human Resources Dept., General Affairs | |||||
Dept., and Lifestyle Gear Div. and Chief of Internal | ||||||
Reappointment | ||||||
Auditing Officer | ||||||
Jan. 2020 | Executive Vice President, Head of General Operations Div., | |||||
Vice President, Corporate Communications Dept., General | ||||||
Operations Div., Supervising of Lifestyle Gear Div. and | ||||||
Chief of Internal Auditing Officer | ||||||
Mar. 2020 | Senior Executive Vice President and Head of General | |||||
Operations Div. | ||||||
Jan. 2022 | Senior Executive Vice President and Head of SDA | |||||
Development Div. | ||||||
Mar. 2022 | Representative Director and Deputy President (to present) |
Reasons for nomination as a candidate for Director:
Having served as the head of administration departments, including the Corporate Communications Dept., Human Resources Dept. and General Affairs Dept., Mr. Masahiro Tsuzaki has a wealth of experience and advanced knowledge in the Company's businesses. He has been contributing to the Company's development as Representative Director and Deputy President of the Company since 2022. Considering that based on his wealth of experience and achievements, he is able to make decisions on the Company's management and supervise the execution of business, the Company has nominated him as a candidate for Director.
Notes:
- No conflict of interest exists between the Company and each candidate.
-
The Company has entered into a Directors and Officers liability insurance agreement insuring each Director and Officer with an insurance company, as stipulated in Article 430-3, Paragraph 1 of the Companies Act. The insurance policy covers damages and litigation costs incurred by the insured, arising out of claims in connection with the acts performed by the insured (including omissions) in their capacity as Directors and Officers of the Company. Insurance premiums of the insured are fully paid for by the Company.
If the candidates are elected, each of them will be covered by the insurance agreement, and the Company plans to renew the insurance agreement during their terms of office under the same terms and conditions.
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Proposal No. 3 Election of 1 Audit & Supervisory Board Member
The term of office of Audit & Supervisory Board Member Mr. Yoshihiro Hirata will expire at the close of this General Meeting of Shareholders. Accordingly, we request the election of 1 Audit & Supervisory Board Member.
The consent of the Audit & Supervisory Board has been obtained concerning this proposal.
The candidate for Audit & Supervisory Board Member is listed below. Mr. Masayoshi Yoshimoto is a new candidate for Audit & Supervisory Board Member.
Name | Number of shares | |||||
Career summary, position and significant concurrent positions | of the Company | |||||
(Date of birth) | ||||||
held | ||||||
Mar. 1990 | Joined Shimano Inc. | |||||
Apr. 2013 | Vice President of Strategy & Business Improvement., Dash | |||||
America, Inc. (Pearl Izumi USA) | ||||||
Jan. 2016 | Vice President, Supervising Planning and Administration., | |||||
Lifestyle Gear Div. | ||||||
Jan. 2017 | Head of Lifestyle Gear Div. | |||||
Apr. 2020 | Vice President, Lifestyle Gear Development & Procurement | |||||
Masayoshi Yoshimoto | Dept., Fishing Operations Div. | |||||
Jan. 2022 | Vice President, Fishing Procurement Dept. and SPI Management | |||||
(Apr. 26, 1965) | ||||||
Dept., Fishing Operations Div. | ||||||
0 shares | ||||||
Jan. 2024 | Vice President, Fishing Procurement Dept., Fishing Operations | |||||
Male | ||||||
Div. (to present) | ||||||
New candidate | Reasons for nomination as a candidate for Audit & Supervisory Board Member: | |||||
Mr. Masayoshi Yoshimoto has served as the head of the division and Vice | ||||||
President of procurement departments, as well as in other key posts. | ||||||
Considering that based on his wealth of experience and advanced knowledge in | ||||||
the Company's systems, he is able to supervise the Company's management as | ||||||
an Audit & Supervisory Board Member, the Company has nominated him as a | ||||||
candidate for Audit & Supervisory Board Member. |
Notes:
1. No conflict of interest exists between the Company and the above candidate.
2. The Company has entered into a Directors and Officers liability insurance agreement insuring each Director and Officer with an insurance company, as stipulated in Article 430-3, Paragraph 1 of the Companies Act. The insurance policy covers damages and litigation costs incurred by the insured, arising out of claims in connection with the acts performed by the insured (including omissions) in their capacity as Directors and Officers of the Company. Insurance premiums of the insured are fully paid for by the Company.
If the candidate is elected, he will be covered by the insurance agreement, and the Company plans to renew the insurance agreement during their terms of office under the same terms and conditions.
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Shimano Inc. published this content on 29 February 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 04 March 2024 04:00:06 UTC.