APPLICATION FOR BRANCH PREMISES - SINGLE BID SYSTEM

CANARA BANK

HEAD OFFICE, BENGALURU

OFFER DOCUMENT

FOR

HIRING OF PREMISES

UNDER

SINGLE BID SYSTEM

Issued By:

General Administration Section

Circle Office

Bhubaneswar

Plot No 1556(P),1561(P),

Jagamara, PO- Khandagiri

Bhubaneswar - 751030

Phone -0674 - 2353123

Email- pecobhu@canarabank.com

Web: www.canarabank.com

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 1 of 14

Please Note:

01. This is a Single Bid Application and the Applicant/s is/are requested to go through the application and fill up the same in handwriting in ball point pen.

02. The Applications to be filled in with hand writing without any alteration in the original form.

03. The photocopy of documents mentioned in the Application is to be submitted with signature on each page. Submission in any other format will be invalid

and hence will be rejected.

04.

The Application consists of ____ pages. All the pages to be submitted with

signature at places wherever mentioned.

05.

The Offer letter is to be submitted in a closed cover.

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 2 of 14

Instructions to Offerers

  1. The Notice Inviting Offer, Instructions to offerers, Terms and Conditions, Technical details of the premises offered, Carpet Area Definition, Strong Room specifications and rental demand (Rate per Sqft carpet area) etc will form part of the offer letter to be submitted by the offerer.
  2. The Offer letter along with all other documents and information pertaining to the owners and the property as mentioned under CHECKLISTto be submitted, in a sealed cover super scribed as "Offer Letter for Hiring of Premises for Canara Bank at CHHENDIPADA , District-ANGUL". The Name & address of the offerer to be mentioned on the cover without fail. The Offer letter should reach the Office/Branch before 23/11/2023, 3:00 PM.
  3. Offers received with delay for any reasons whatsoever, including postal delay after the time and date fixed for submission of offers shall be termed as "LATE" and shall not be considered.
  4. All columns of the Offer letter must be duly filled in and no column should be left blank. All the pages of the Offer letter are to be signed by the offerer/s/authorized signatory. Incomplete Offers / Offers with in-correct details are liable for rejection.
  5. In case the space in the offer document is found insufficient, the offerers may attach separate sheets. Canvassing in any other form will disqualify the Offerer.
  6. The offer submitted shall be in compliance to the terms/conditions specified in the offer document. However, any deviation to the terms/conditions specified therein, shall be furnished in a separate sheet marking "list of deviations". Bank reserves the right to accept or reject all or any of the deviations without assigning any reason. Separate offers are to be submitted, if more than one property is offered.
  7. The Offers submitted in closed cover/s will be opened on the Date & Time stipulated in the Notice inviting offers in the presence of offerer/s at our above Office. Offerer/s is/are advised in his/her/their own interest to be present on that date and at the specified time.
  8. Parking Space of approx 15 two wheeler and 1 four wheeler to be provided by Landlord @ Free of Cost
  9. Landlord has to provide Independent 3 phase power supply of 15 KW at his own cost
  10. EVALUATION OF OFFERS:

The offers received shall be evaluated based on various technical and security aspects as required by the Bank. Some of the indicative aspects are:

a. Location : (viz., main road, side road, commercial, residential & frontage, visibility, elevation, nearby surroundings, proneness to water logging / flood, exclusivity, quality & type of construction, security aspects as per Bank's standard requirement, thickness of external walls, width of frontage for signage, advertisement value etc).

b. Floor: Preferably Ground Floor, independent access, type of stair case, fire exit system etc.

c. Amenities provided/agreeable by landlord like strong room, AC if it is part of offer, DG Set provisions, Parking & Longer period of lease for 15 years and more and such other factors beneficial to the bank.

d. Building layout, its specifications (viz., age of building, shape, ventilation, less number of columns, ceiling height, flooring - Mosaic/tiles/marble etc).

  1. The Bank will undertake site inspection/visit the site for all the Offers received and most suitable and competitive Offer will be selected.
  2. The offer submitted shall remain open for consideration for a minimum period of "Six months" (180 days) from the date of opening of offer letter.

Place:

Signature of Offerer/s

Date:

(with seal if required)

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 3 of 14

OFFER LETTER

From:

Name

S/O, W/O, C/O

Address 1

Address 2/POST

Land Mark

PS

District

Mobile No:

PIN Code

E-Mail ID:

To

(Address of the Owner/s)

The General Manager

Canara Bank,

Premises Section, Circle Office

Bhubaneswar 751 030

Dear Sir,

Sub: Offer of premises on lease for your ______________________ Branch/ Office

I/We Offer the following premises on lease to the Bank at __________________

(location, place) with the details and terms mentioned here below.

1. Name of the Owner (Enclose copy of RoR)

Khata No./ Plot

No.

2. Location & Postal

Lane/Street No

address with PIN code Land Mark

of the offered

Post Office

premises.

PS

Dist

PIN Code

FLOOR

AREA in Sqft

3.

Area offered (Floor wise Carpet area in

(carpet area)

Sqft) Please mention floor wise

approximate carpet area.

BUILDING DETAILS:

a) Year of Construction

4

b) Number of floors

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 4 of 14

  1. Permitted usage (Residential / Commercial / Institutional /Industrial)
  2. Type of building structure (Load bearing OR Framed structure)
  3. Clear ceiling height of the floor offered
  4. Type of flooring provided

If the building is new, whether occupancy certificate obtained?

Value of the property

If the building is yet to be constructed

  1. Whether plans are approved by Local Authorities (enclose a copy)

5. b) Cost of Construction

  1. Time required to complete the construction and civil work.
  2. Whether NOC from local authorities is obtained for Commercial usage of the building

6

  1. If the building is old, whether repair & renovation is required?

b) If so, cost of repair / renovation

  • Approximate value of Property

East:

  • Boundaries

West:

  1. Available frontage of the premises (Width of the Premises for display of Bank's sign board)
  2. Whether premises is situated on the Main Road (Please indicate the road width )
  3. Whether floor of the building offered is strong enough to bear the load of strong room walls, door/s, Safes, Safe Deposit Lockers etc.,

North:

South:

______________ Feet

YES/NO

______ feet width of

Road.

YES

NO

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 5 of 14

  1. Whether the premises offered to the Bank is free from encumbrances?
  2. I/We am/are prepared to provide STRONG ROOM of required size as per Bank's specification for the premises at my / our cost. Inner Space not less than 150 Sqft (Rural) and 200 Sqft (SEMI URBAN).
  3. I/We am/are ready to provide ATM room within the offered premises without additional rent.
  4. Power load available at present and the time required for providing the power load required by the Bank.
  5. Whether adequate space is available for Generator Set, VSAT antennae on roof, Solar Panels, Bank's sign Board.
  6. Whether adequate parking space is available in front of the premises. If "YES" details to be furnished
  7. If the floor offered is above Ground floor, whether lift facility is available. If so, number and capacity of the lift provided.
  8. I/we am /are willing to make alternations to the premises to suit Bank's requirement at my/our cost.
  9. Whether separate independent electricity meter/water meter is/will is provided to the premises.
  10. Whether, separate toilet for Gents and Ladies is provided. If not, time required to provide the same.
  11. Any other information such as additional facilities offered etc., which the offerer would like to highlight

If no - name of the financial institution:

YES/NO

YES/NO If no, reasons?

YES NO

YES NO

YES NO

YES NO

YES NO

If NO, then reasons:

YES/NO

YES NO

YES NO

1.

2.

3.

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 6 of 14

TERMS & CONDITIONS

01. RENT: Floor wise rent at the following rates payable as per Carpet Area i.e.

FLOOR

CARPET AREA

RENT/SQFT CARPET AREA/Per

Month/lumpsum amount/month

Rs.

Rent shall be payable for the carpet area occupied by the Branch and ATM. There shall be no separate rent payable for ATM. Area occupied by branch and the ATM shall be clubbed together to determine rentable area measured as per carpet area norm. The rent can be quoted in lumpsum also.

With effect from ____________i.e. the date of handing over vacant possession

after completion of construction, repairs, renovation, additions, Electric Power Supply etc payable within 5th working dayof SUCCEEDING CALENDAR MONTH.

02.

LEASE PERIOD:

i.

________ years from the date of handing over vacant possession after

completion of construction, repairs, renovations, additions,(all type of Civil

work & supply of required electric power supply etc. with ______% (Maximum

enhancement is approx 10-15%) increase in rent after the initial period of

_______ years (Minimum lease period of 10 years).

  1. You are however at liberty to vacate the premises at any time fully/partly during the pendency of lease by giving (three) month's notice in writing, without paying any compensation for earlier termination. Vacation notice beyond the period of lease shall be of seven days only.

03. TAXES/RATES:

  1. All existing and enhanced Municipal/Corporation/ Panchayat taxes, rates and cess, including new introductions etc, maintenance/Service charges like society charges will be paid by me/us.
  2. GST payable on rent shall be borne by the Bank.

04. MAINTENANCE/REPAIRS:

  1. All repairs including annual/periodical painting and distempering will be done by me/us at my/our cost once in three (3) to five (5) years.
  2. In case, the repairs and/or painting/ distempering is/are not done by me/us as agreed now, you will be at liberty to carry out such repairs white/colour washing etc. at my/our cost and deduct all such expenses from the rent payable to me/us.
  3. Bank shall bear actual charges for consumption of electricity and water, I/we undertake to provide separate electricity/water meters for this purpose with required load.

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 7 of 14

05. RENTAL DEPOSIT:

The Bank has to give me/us a sum of Rs.__________ (In

word________________________________________________) being the advance

rent deposit free of interest for _________ months (Maximum 3 Months) which will

be refunded to you at the time of vacating the premises or you are at liberty to adjust the amount from the last rent payable to me/us by the Bank before the Bank vacates the premises. (Applicable only where no component of loan / direct or indirect liability with the Bank is involved).

06.LEASE DEED/REGISTRATION CHARGES:

I/we undertake to execute an Agreement to Lease/register regular Deed of Lease in Bank's standard format in favour of the Bank containing the mutually accepted/sanctioned terms of lease at an early date. I/we undertake to bear the charges towards stamp duty and registration charges for registering the DEED of LEASE on the basis of 50:50 between the Bank & me/us. The rent including advance rental deposit shall be payable after registration of Lease Deed.

CHECKLIST:

Please ensure that the photocopy of documents mentioned in the application is attached along with the applications.

Sl

Particulars

Attached Yes/No

A set of floor plans, sections, elevations and site plan of the premises offered showing the detailed dimensions, main approach road, road

01 on either side if any width of the road/s and adjacent properties etc and markingthe area

to be let out to the Bank.

02 A copy of the title of investigation and search report along with copies of title deed/s

Photo Copy of the latest tax paid receipt for the

03 Building. Permission for commercial uses (mentioned in Plan, Tax paid receipt)

Documents related to conversion of land use to

04 Non-agricultural and commercial purpose from the competent authority.

Photo Copy of KYC documents of the premises

05 owner/s along with Passport size photo and documents

06 Clear Pictures of the Building and surrounding areas (with close and far view)

PLEASE SUBMIT XEROX COPY OF ALL THE REQUIRED DOCUMENTS & PUT YOUR SIGNATURE/S

ON EACH PAGES OF THE OFFER LETTER.

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 8 of 14

  1. I/We understood the concept of Carpet Area (mentioned here in a separate Para) and agreeable to accept payment of rent on carpet area basis. The carpet area which will be measured in the presence of owner/s and Bank Officials after completion of construction of the building/renovation required (in case of renewal proposal) in all respects as per the specification/requirement/lay out of the Bank.
  2. I/We am/are willing to execute The Agreement to Lease & Deed of Lease in Bank's Approved & standard format with mutually agreed terms and conditions.
  3. The following amenities are available in the premises of I/we am/are agreeable to provide the following amenities :
    1. I/We understood the specification of strong room and the strong room will be constructed strictly as per the Bank's specification (it is provided by the Reserve Bank of India) and the cost of construction of the strong room will be borne me/us. The inner area shall be 150 sqft of rectangular size (example 18 feet length & 11 feet wide).
    2. The Strong room door, grill gate and ventilators will be supplied by the Bank.
    3. A partition wall/MS grill partition will be provided by me/us inside the strong room segregating the locker room and cash room. A loft above 7 ft from floor level to be provided inside the strong room by me/us.
    4. I/We will cooperate with the Bank while shifting the Strong Room Door & Safe Deposit lockers for the first time and later as and when required for supply of Locker cabinet, furniture items etc without any cost to the Bank/claim of damage.
    5. The partition wall for ATM room and ATM anti-room with all civil work including plastering , painting etc. as per bank's requirement (Bank's Brand colour) and size, door to anti-room, one rolling shutter duly painted each for the ATM room and ATM anti-room shall be provided by me/us. The ATM machine shall be provided by the Bank.
    6. Final painting as per Bank's brand colour to be done after Furnishing/interior work undertaken by the Bank is completed. Plastering and mending work shall to be taken up after completion of internal wiring by Bank's contractor.
    7. A lunch room for staff and stock room, UPS Room etc will be provided as per the requirement/specification of the Bank. A wash basin will also be provided in the lunch room.
    8. Separate TOILETS one each for gents and ladies with standard fittings of approved brand shall be provided by us/me. Anti skidding tiles on the floor and wall tiles upto 5 feet shall be provided in the toilets.
    9. Collapsible grill gate, rolling shutters for the Main entrance, at any other points that gives direct access to outside and a Collapsible shutter for the ATM

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 9 of 14

Room will be provided me/us. Locking facility to be provided for the shutters and grills.

  1. Entire flooring will be of marble / vitrified (2X2 vitrified) tiles/ Granite for the total area of the premises including inside the strong Room and walls with putty distempered/painted with matching colour (the Colour scheme shall be ascertained from the Bank).
  2. All windows, ventilators and such other openings will be strengthened by MS grills with glass and mesh doors.
  3. Ramp facility will be provided to the entrance of the Branch/Office premises and ATM.
  4. Required power load for the normal functioning of the Bank and the requisite Electrical wiring/points will be provided. Minimum 15 KVA electricity load for commercial use by the Bankwill be provided. All expenses including the Cost of transformer if required shall be borne by me/us. A good quality separate earthing shall be provided by me/us. The security deposit for the same will be borne by me/us. Wiring if needed for rearranging phase inside the premises for proper distribution has to be done at my/our cost. Cost of electricity for points outside the premises to be used during night for safety purpose to be borne by me.
  5. Continuous water supply will be ensured at all times by providing overhead tank and necessary taps. Wherever necessary, electric motor of required capacity will be provided. In case of motor failure, alternate arrangement are to be made by me/us at my/our cost & cost of repairs also to be borne by me/us.
  6. The Bank shall bear the cost of consumption of electricity based on metered bill raised by the Service provider in the name of the Bank. No bill thru sub- meter is acceptable to the Bank.
  7. Vacant space to the extent of area let out to the Bank (front and other side walls) shall be made available by me/is to the Bank for fixing of Bank's signboard without any rent/charge.
  8. Proper and adequate space free of rent shall be provided by me/us for installation of DG set, rooftop space for VSAT/Solar panel.
  9. Required number of pucca morchas for security purpose will be provided as per Bank's specification.
  10. I/We have no-objection for the Bank installing Generator in the premises and hereby agree to provide necessary space for it without any additional cost.
  11. I/we shall provide adequate space with covered parking of vehicles for staff and customers without any additional cost/charges to the Bank.
  12. I/We shall undertake civil work as required for the on-siteATM/e-lounge within the offered premises as per layout provided by the Bank, irrespective of floor,

Canara Bank, Circle Office, Bhubaneswar: 02/11/2023, Chhendipada Branch, Dist- Angul Page 10 of 14

Attachments

Disclaimer

Canara Bank Ltd. published this content on 02 November 2023 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 02 November 2023 08:49:11 UTC.