CORPORATE GOVERNANCE
GRAMMER AG - Corporate Governance Declaration pursuant to sections 289f and 315d HGB
In this declaration, the Executive Board and Supervisory Board report on the Company's corporate governance in the financial year from January 1 to December 31, 2023, in accordance with sections 289f, 315d HGB and as stipulated in principle 23 of the German Corporate Governance Code (the Code). Further information on corporate governance - such as the Company's Articles of Association, the Supervisory Board's Rules of Procedure and the corporate governance declarations from previous fi nancial years - are also available on the GRAMMER AG website at https://www.grammer.com/investor-relations/corporate-gov-ernance/
1. Declaration of conformity with the German Corporate Governance Code
The Executive Board and Supervisory Board of GRAMMER AG have approved the following declaration in accordance with section 161 AktG as of December 19, 2023:
"Declaration of the Executive Board and the Supervisory Board of GRAMMER Aktiengesellschaft on the recommendations of the "Government Commission on the German Corporate Governance Code" in accordance with section 161 AktG
Since issuing the last declaration of conformity on December 20, 2022, the Company has conformed to all recommendations of the Government Commission on the German Corporate Governance Code in the version dated April 28, 2022, published in the official section of Bundesanzeiger on June 27, 2022, announced by the Federal Ministry of Justice and Consumer Protection in the official section of Bundesanzeiger and will continue to comply with these in the future
The current declaration of conformity and the declarations of conformity for the past five years can be viewed on GRAMMER AG's website at https://www.grammer.com/investor-relations/corporate-governance/
2. Remuneration report/remuneration system
The remuneration report for the last financial year and the audi- tor's report in accordance with section 162 AktG, the remuneration system in place for members of the Executive Board in accordance with section 87a(1) and (2) sentence 1 AktG, which was approved by the Annual General Meeting on June 23, 2021, and the resolution passed by the Annual General Meeting on May 18, 2022, in accordance with section 113(3) AktG on remuneration for members of the Supervisory Board are available to the public at https://www.grammer.com/investor-relations/corporate-gov-ernance/.
3. Information on corporate governance practices Suggestions of the Code
GRAMMER AG voluntarily complies with all suggestions set out in the Code.
Ursensollen, December 19, 2023 | GRAMMER Code of Conduct | |
Other corporate practices that go beyond the statutory require- | ||
ments are included in the GRAMMER Code of Conduct, which is | ||
publicly available at https://www.grammer.com/en/company/ | ||
GRAMMER Aktiengesellschaft | compliance/. The GRAMMER Code of Conduct outlines the eth- | |
ical and legal framework within which the Company operates. | ||
The Executive Board | The Supervisory Board" | It covers the fundamental principles and rules governing the |
conduct within the GRAMMER Group and in relation to external | ||
partners and the public. |
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 84 |
Compliance management system | The Executive Board | significance is reserved for resolution by the Executive Board in | |
GRAMMER's corporate culture is essentially defined by the | As a management body, the Executive Board is committed to | its entirety. The Executive Board is assisted by the Executive | |
GRAMMER Code of Conduct. This is binding on all employees of | furthering the Company's interests and to increasing its sus- | Committee, which meets regularly. An Executive Committee com- | |
the GRAMMER Group. It summarizes the main internal and exter- | tained enterprise value. The members of the Executive Board are | prises the members of the Executive Board and the heads of key | |
nal rules and principles and contains binding rules for, among | jointly responsible for overall corporate governance and make | core business areas and forms the Company's highest operating | |
other things, anti-corruption, fair competition, data protection, | decisions about key business policy and corporate strategy | management body. | |
occupational health and safety, insider trading, export controls | issues, as well as annual and multi-year planning. | ||
and health and environment. The GRAMMER Code of Conduct is | The Executive Board and the Supervisory Board work closely | ||
publicly available at https://www.grammer.com/en/company/ | The Executive Board is responsible for preparing the Company's | together in the Company's best interests. The Executive Board | |
compliance/ and is supplemented by detailed compliance | quarterly statements and half-yearly financial report as well | informs the Supervisory Board regularly, promptly and exten- | |
guidelines, which are available in the languages relevant to | as the annual and consolidated financial statements and the man- | sively about all business matters of particular significance due | |
GRAMMER on the intranet. The Executive Board as a whole is | agement report for GRAMMER AG and the Group. It prepares the | to their financial impact or relevance to general corporate policy. | |
jointly responsible for compliance across different areas of | dependent company report and, together with the Supervisory | In particular, these include matters relating to the strategy, busi- | |
responsibility. A compliance organization headed by a Chief | Board, the remuneration report. The Executive Board is respon | ness performance, the risk situation, risk management and com- | |
Compliance Officer ensures that the compliance management | sible for compliance with the law and internal policies and ensures | pliance. The members of the Executive Board are subject to a | |
system is refined on an ongoing basis and that managers and | these are implemented and observed throughout the Company. | comprehensive non-competition clause during their activities | |
employees receive training and advice. If any employees or | To meet these obligations, the Executive Board ensures that there | for GRAMMER AG. They undertake to act in the Company's best | |
external parties suspect or become aware of any misconduct | is an appropriate and effective internal control and risk manage- | interests and may not pursue any personal interests when mak- | |
or breaches of the law or internal guidelines, they can report | ment system in place that is based on the Company's risk position, | ing decisions; in particular, they may not make use of any busi- | |
this (anonymously) using the multilingual electronic whis- | which also comprises a compliance management system based | ness opportunities arising for the Company for their own personal | |
tleblower system. | on the Company's risk position. Employees and third parties can | benefit. They may only engage in sideline activities, in particular, | |
anonymously report legal violations within the Company. | supervisory board mandates outside the GRAMMER Group, with | ||
4. | Description of the working methods of the Executive | the approval of the Supervisory Board. The Supervisory Board is | |
Board and Supervisory Board and composition and | The Supervisory Board has issued Rules of Procedure for the | also responsible for deciding on how the remuneration received | |
working methods of their committees | Executive Board, which include the definition of various areas of | for sideline activities is to be treated. Each member of the Exec- | |
GRAMMER AG is subject to German stock corporation law and | responsibility and the rules for cooperation both within the Exec- | utive Board has a duty to disclose to the Supervisory Board any | |
therefore has a dual management system consisting of an Exec- | utive Board and between the Executive Board and the Supervi- | conflicts of interest without delay and to inform the other Exec- | |
utive Board and a Supervisory Board. Their roles and authority, | sory Board. In an allocation of responsibilities plan, the Supervi- | utive Board members of these. | |
as well as the requirements for their working methods and com- | sory Board sets out the members of the Executive Board | ||
position, are essentially based on the German Stock Corporation | responsible for the individual Executive Board areas. As the head | Members of the Executive Board are initially appointed for a | |
Act (AktG), the Articles of Association of GRAMMER AG and | of Human Resources, the HR Director is appointed in accordance | period of no more than three years. However, the Supervisory | |
the Rules of Procedure. GRAMMER AG's Articles of Association | with section 33 of the German Codetermination Act (MitbestG). | Board assesses each individual case on the basis of its own | |
and the Rules of Procedure for the Supervisory Board can be | Each member of the Executive Board manages his or her assigned | merits to determine the appropriate initial period of appointment. | |
found online at https://www.grammer.com/en/investor-relations/ | area on their own responsibility; business of particular | ||
corporate-governance/ |
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 85 |
The Executive Board of GRAMMER AG comprised the following members in the financial year:
found in (11) of this declaration. Résumés for the Supervisory Board members are published at https://www.grammer.com/en/company/management-supervisory-board/ and updated each
total remuneration as well as the remuneration system for the Executive Board on a regular basis.
Jens Öhlenschläger Spokesman of the Executive Board, member of the Executive Board since January 1, 2019, appointed until December 31, 2026
Jurate Keblyte
Member of the
Executive Board since August 1, 2019, Human Resources Director, appointed until June 30, 2027
Responsibilities (as of December 31, 2023): Strategy & CSR, Operations, Sales & Projects, Supply Chain Management, Research & Develop- ment, Quality Management & HSE
Responsibilities (as of December
31, 2023): Accounting & Controlling,
Finance & Treasury, Investor
Relations, Human Resources, Legal
& Compliance, IT, Risk Management
year.
The Supervisory Board monitors and advises the Executive Board on the management of the Company. At regular intervals, the Supervisory Board discusses the Company's business performance and planning as well as strategy and its implementation. It reviews the annual and consolidated financial statements, the management report of GRAMMER AG and the Group, including the non-financial statement, sustainability reporting and the dependent company report. It adopts the annual financial statements of GRAM- MER AG and approves the consolidated financial statements, based on the results of the preliminary review conducted by the Audit Committee and taking into account the external auditor's reports. The Supervisory Board passes a resolution concerning the Executive Board's proposal for the appropriation of the Company's net retained profits and the Supervisory Board's report to the Annual
Material decisions by the Executive Board - such as major acqui- sitions, divestment, investment in tangible assets and financial measures - require the Supervisory Board's approval. Preliminary meetings are usually held to prepare for the Supervisory Board meetings. The Supervisory Board also regularly meets without the presence of the Executive Board. Each member of the Supervisory Board is under a duty to disclose any conflicts of interest to the Supervisory Board. Any conflicts of interest and the measures taken to address these are disclosed in the Supervisory Board report. The members of the Supervisory Board take their own initiative to undertake any training that may be required for their role and are supported here by the Company. Internal presentations are also given for the purpose of ongoing training. Details of its work can be found in the report of the Supervisory Board, which can be viewed for the last financial year at https://www.grammer.com/en/company/manage-
The résumés of the members of the Executive Board are available on the Company's website at https://www.grammer.com/en/company/management-supervisory-board/. Further details on seats of Executive Board members to be disclosed under section 285 no. 10 HGB can be found in (10) of this declaration.
The Supervisory Board
GRAMMER AG's Supervisory Board has 12 members. In accordance with the German Codetermination Act, it comprises equal numbers of shareholder and employee representatives. The members of the Supervisory Board representing the shareholders are elected at the Annual General Meeting by a simple majority. Elections to the Supervisory Board are regularly held in the form of individual elections. The employee representatives on the Supervisory Board are elected in accordance with the provisions of the German Codetermination Act.
Further details on the members of the Supervisory Board and their seats to be disclosed under section 285 no. 10 HGB can be
General Meeting and submits a proposal for the election of the external auditor at the Annual General Meeting. Together with the Executive Board, the Supervisory Board prepares a report on the remuneration paid and owed to members of the Executive Board and the Supervisory Board in the previous year. The Supervisory Board or Audit Committee is also responsible for monitoring compliance with legal provisions, official regulations and internal company policies. In particular, monitoring and advisory activities by the Supervisory Board also encompass sustainability issues.
The Supervisory Board is also responsible for appointing and dismissing the members of the Executive Board and determining the allocation of responsibilities. The Supervisory Board, acting on a proposal by the Personnel and Mediation Committee, decides on the system for the remuneration of the members of the Executive Board and sets the specific remuneration in accordance with this system. It defines the targets for variable remuneration and the respective total remuneration for the individual members of the Executive Board and reviews the appropriateness of the
ment-supervisory-board/.
Supervisory Board committees
The Supervisory Board had five committees in the reporting year. Their duties, responsibilities and work processes comply with the requirements of the German Stock Corporation Act (AktG) and the Code. The committee chairs regularly report to the Supervisory Board on their activities.
The Audit Committee focuses on monitoring the accounts and the accounting process. It is responsible for the preliminary review of the annual and consolidated financial statements and the management report of GRAMMER AG and the Group, including non-financial topics. Based on the auditor's report on the audit of the financial statements, after conducting its own preliminary review it makes proposals on the approval of the annual financial statements of GRAMMER AG and the consolidated financial statements by the Supervisory Board. The Audit Committee is required to discuss the quarterly statements and half-yearly
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 86 |
financial report with the Executive Board. The Audit Committee | After studying economics, Ms. Dagmar Rehm spent many years | The members of the Personnel and Mediation Committee in the | |
also deals with sustainability reporting. In addition, the Audit Com- | in commercial executive positions and CFO roles. She has been | reporting year were: | |
mittee is also responsible for monitoring compliance with legal | Chairwoman of the Audit Committee at Koenig & Bauer AG for | ||
provisions, official regulations and internal company policies. It | several years and so has particular knowledge and experience | • Gabriele Sons (Chairwoman) | |
also handles the Company's risk monitoring system and monitors | in auditing. She also has a sound understanding of the require- | • Dr. Martin Kleinschmitt | |
the appropriateness and effectiveness of its internal control | ments of sustainability reporting. Ms. Rehm is also independent. | • Udo Fechtner (since October 1, 2023) | |
system, the risk management system and the internal auditing | • Martin Heiß | ||
system. The Audit Committee prepares the Supervisory Board's | Dr. Martin Kleinschmitt trained as a banker and studied law before | • Horst Ott (until September 30, 2023) | |
proposal to the Annual General Meeting regarding the choice of | also working as a CFO for many years. He is a member of the | ||
auditor and issues a recommendation to the Supervisory Board | Executive Board at Noerr Consulting AG, as part of which he | The main task of the Strategy Committee is to advise the Exec- | |
accordingly. Following the resolution by the Annual General | advises companies on finance issues and takes responsibility | utive Board on the Company's ongoing strategic development in | |
Meeting, | the Audit Committee issues the audit engagement to | for commercial management, and so he has particular knowledge | relation to the corporate strategy and projects of strategic rele- |
the auditor and monitors the audit of the financial statements | and experience in the application of accounting principles and | vance and to monitor their implementation. | |
and the selection, independence, qualifications, rotation and | internal control and risk management systems. | ||
efficiency of the auditor and the services provided by the auditor. | The Strategy Committee's members in the reporting year were: | ||
It regularly assesses the quality of the audit. The Chair of the | The Personnel and Mediation Committee deliberates on the | ||
Audit Committee also maintains regular dialog with the auditor | Supervisory Board's personnel decisions in an advisory and pre- | • Prof. Dr. Birgit Vogel-Heuser (Chairwoman) | |
outside meetings. The Audit Committee regularly consults with | paratory capacity, chiefly regarding the appointment and removal | • Dr. Martin Kleinschmitt | |
the auditor without the presence of the Executive Board. | of Executive Board members (including concluding, amending, | • Udo Fechtner (since October 1, 2023) | |
extending and terminating Executive Board contracts), the remu- | • Martin Heiß | ||
The Audit Committee's members in the reporting year were: | neration system for the Executive Board, total compensation for | • Horst Ott (until September 30, 2023) | |
the individual members of the Executive Board and the prepara- | |||
• Dagmar Rehm (Chairwoman) | tion of the remuneration report. When making proposals for initial | The Nomination Committee has the task of proposing to the | |
• Dr. Martin Kleinschmitt | appointments, the committee takes into account the fact that | Supervisory Board suitable shareholder representatives for elec- | |
• Andrea Elsner | the period of appointment should not generally exceed three | tion to the Supervisory Board at the Annual General Meeting. As | |
• Antje Wagner | years. When proposing potential members of the Executive Board, | well as the required knowledge, skills and professional experi- | |
the committee considers their professional suitability, interna- | ence, the objectives designated by the Supervisory Board for its | ||
Under the German Stock Corporation Act, at least one member | tional experience and leadership qualities, the age limit set for | composition and the competence profile drawn up for the entire | |
of the Supervisory Board must be an expert in the area of | Executive Board members, long-term succession planning and | Supervisory Board should be taken into account when proposing | |
accounting and at least one additional member of the Supervi- | diversity. In addition, the Personnel and Mediation Committee | candidates. When determining its composition, the Supervisory | |
sory Board must be an expert in auditing. With Dagmar Rehm as | consults regularly about long-term succession planning for the | Board should, in particular, suitably consider the Company's inter- | |
Chairwoman, the Supervisory Board and its Audit Committee | Board of Management. The Personnel and Mediation Committee | national activities, the age limit specified and diversity. Attention | |
have a member who is an expert in auditing and, with Dr. Martin | decides on the approval of an Executive Board member's sideline | must be paid to ensuring appropriate representation of women | |
Kleinschmitt, they both have a member with accounting exper- | activities and whether and to what extent any remuneration is | and men in accordance with the statutory gender representation | |
tise. | to be taken into account. | requirements and to ensuring that the members of the Supervi- | |
sory Board as a whole are familiar with the sector in which the | |||
Company operates. |
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 87 |
The Nomination Committee's members in the reporting year were: | including the committees, are considered effective and efficient. | ing that the target was exceeded. Regardless of this, giving con- | |
There was no evidence that fundamental changes are needed, | sideration to women is a material aspect of the Supervisory | ||
• Gabriele Sons (Chairwoman) | although the board's strategic work in particular should be further | Board's long-term succession planning for the Executive Board. | |
• Prof. Dr. Birgit Vogel-Heuser | strengthened and sustainability monitoring expanded. Individual | It considers the Company's executive planning and takes | |
• Jürgen Kostanjevec | recommendations for action to further optimize the work of the | account of diversity. In the reporting year, the Supervisory Board | |
Supervisory Board are also taken on board and implemented | set a minimum target of 33% for the share of women on the | ||
The Chairman's Committee's task is to assist the Chairman of the | throughout the year. | Executive Board by December 31, 2028. This becomes effective | |
Supervisory Board in the performance of his duties, particularly | from January 1, 2024. | ||
the preparation of the meetings and the coordination of the | 5. | Targets within the meaning of section 76(4) AktG for the | |
Supervisory Board's activities as well as the preparation of the | representation of women in the two management levels | There were five women and seven men on the Supervisory Board | |
resolutions to be passed by the Supervisory Board. | below the Executive Board; disclosure on compliance | in the reporting year, in line with statutory minimum representa- | |
with minimum quota requirements in the composition of | tion requirements pursuant to section 96(2) AktG. | ||
The Chairman's Committee's members in the reporting year were: | the Executive Board and the Supervisory Board |
When filling management positions within the Company, the Exec- | 6. | Diversity policy for the Executive Board and long-term | |
• Dr. Martin Kleinschmitt | utive Board pays attention to diversity and strives, in particular, | succession planning | |
• Udo Fechtner (since October 1, 2023) | to give appropriate consideration to women and an international | When selecting members of the Executive Board, the Supervisory | |
• Horst Ott (until September 30, 2023) | background. In line with statutory requirements in Germany, the | Board looks at their personal suitability, integrity, the presence of | |
Executive Board has set targets for the share of women at GRAM- | convincing leadership qualities, international experience, profes- | ||
Further details of the working methods and composition of the | MER AG in the two management levels below the Executive Board | sional qualifications for the area of responsibility to be taken on, | |
Supervisory Board and its committees are based on the Rules of | within the meaning of section 76(4) AktG of 15% for the first man- | past performance, knowledge of the Company and ability to adapt | |
Procedure for the Supervisory Board, which are publicly available | agement level below the Executive Board and 20% for the sec- | business models and processes in a changing world. | |
at https://www.grammer.com/en/investor-relations/corpo- | ond level below the Executive Board by September 30, 2025. As | ||
rate-governance.html. | of December 31, 2023, 16.7% of those employed at the first man- | Diversity is an important selection criterion when Executive Board | |
agement level below the Executive Board and 13.2% at the sec- | positions are filled and also includes aspects such as age, gender | ||
Supervisory Board self-assessment | ond level were women. This is higher than the target set for the | and educational and professional background. When selecting | |
The Supervisory Board and its committees regularly review, either | first management level, although the target for the second man- | members of the Executive Board, the Supervisory Board also con- | |
internally or with the involvement of external advisors, how effec- | agement level below the Executive Board was not achieved as | siders the following aspects in particular: | |
tively the Supervisory Board as a whole and its committees are | of December 31, 2023. This was primarily because, despite con- | • In addition to the specific technical knowledge and manage- | |
performing their duties. With the assistance of an external advisor, | certed efforts to change this, there were often no or no suitable | ment and leadership experience required for the task in | |
the Supervisory Board conducted a self-assessment in the 2023 | applications received from women and so men were typically | question, the members of the Executive Board should pos- | |
financial year that incorporated the perspectives of the Audit Com- | hired to fill vacancies. | sess as broad a range of knowledge and experience as pos- | |
mittee, the Strategy Committee, the Personnel and Mediation Com- | sible as well as educational and professional backgrounds. | ||
mittee and the Executive Board and discussed its findings and | As the Executive Board of GRAMMER AG had two members in | • With a view to the Company's international orientation, the | |
resulting measures at its meeting on November 14, 2023. | the financial year, the minimum quota requirement of section | composition of the Executive Board should take into account | |
76(3a) AktG does not apply. In accordance with section 111 | international profiles in the sense of different cultural back- | ||
The overall result of the 2023 self-assessment was very high and | (5) AktG, in 2020 the Supervisory Board set the target of 33% | grounds or international experience. | |
better than in the previous year, confirming the constructive col- | for the share of women on the GRAMMER AG Executive Board by | • The Executive Board as a whole should have experience in | |
laboration within the Supervisory Board and with the Executive | December 31, 2023. The Executive Board of GRAMMER AG com- | the business segments that are important for GRAMMER, | |
Board. The composition and structure of the Supervisory Board, | prised one woman and one man in the 2023 financial year, mean- | particularly the industrial and automotive sectors. |
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 88 |
• The Executive Board as a whole should have many years of | national experience. The Executive Board as a whole possesses | Shareholder representatives on the Supervisory Board are nom- | |
experience in research and development, technology, pur- | all the knowledge and experience considered essential in view | inated by the Supervisory Board and elected by the Annual Gen- | |
chasing, production and sales, finance, as well as legal mat- | of GRAMMER's activities. The Executive Board as a whole has | eral Meeting. Employee representatives on the GRAMMER AG | |
ters (including compliance) and human resources. | experience in the business segments that are important for | Supervisory Board are elected in accordance with the provisions | |
• Diversity also refers to gender diversity. The minimum quota | GRAMMER. Appropriate consideration is given to women. The | of the German Codetermination Act and comprise four employee | |
requirement of section 76(3a) AktG does not currently apply | target of 33% set by the Supervisory Board was exceeded last | representatives from the company, including one senior execu- | |
to the Executive Board of GRAMMER AG. When Executive | year. The Executive Board has a female member, Jurate Keblyte. | tive and two trade union representatives. The Supervisory Board | |
Board positions are filled, the target set by the Supervisory | No member of the Executive Board is currently older than 63. | does not have any statutory nomination rights in the election of | |
Board in accordance with section 111(5) AktG for the repre- | employee representatives to the Supervisory Board. In view of | ||
sentation of women on the Executive Board must be taken | Long-term succession planning for the Executive Board | this and the recommendations and suggestions of the German | |
into account. The Supervisory Board has set a minimum | Together with the Executive Board, the Supervisory Board is | Corporate Governance Code (the Code), the following skills profile | |
target of 33% for the representation of women on the Exec- | responsible for long-term succession planning for the Executive | is to be taken into account for the composition of the Supervisory | |
utive Board. | Board and is supported here in a preparatory capacity by the | Board and when proposing Supervisory Board candidates to the | |
• It is considered helpful to have different age groups repre- | Personnel and Mediation Committee. In addition to the require- | Annual General Meeting. | |
sented on the Executive Board. In accordance with the rec- | ments of the German Stock Corporation Act and the recommen- | ||
ommendations of the German Corporate Governance Code, | dations of the Code and the Rules of Procedure, long-term suc- | Competence profile | |
the Supervisory Board has set an age limit for the members | cession planning takes into account the target set by the | Based on their knowledge, skills and experience, the candidates | |
of the Executive Board. Consequently, persons appointed | Supervisory Board for the representation of women on the Exec- | proposed for election to the Supervisory Board should be able to | |
to the Executive Board should not be older than 63 at the | utive Board as well as the criteria defined in the diversity policy | perform the duties of a Supervisory Board member in an inter- | |
time of their initial or reappointment. | adopted by the Supervisory Board for the composition of the | nationally active and capital market-oriented company and safe- | |
Executive Board. Taking into account the specific qualification | guard the GRAMMER Group's public reputation. Particular atten- | ||
A decision on filling a specific position on the Executive Board is | requirements and the aforementioned criteria, the Personnel | tion should be paid to the personality, integrity and commitment | |
always based on the interests of the Company, taking into account | and Mediation Committee prepares an ideal profile, on the basis | of the proposed candidates here. The aim is for the Supervisory | |
all the circumstances of the individual case. | of which it draws up a shortlist of available candidates. Struc- | Board as a whole to possess all the knowledge and experience | |
tured interviews are conducted with these candidates. A rec- | considered essential in view of GRAMMER's activities. | ||
Implementation of the diversity policy for the Executive Board | ommendation is then submitted to the Supervisory Board. If | ||
in the last financial year | required, the Supervisory Board and/or the Personnel and Medi- | As well as experience in management and leadership, this also | |
The diversity policy for the Executive Board is implemented as | ation Committee are supported by external consultants in the | includes strategy, market development, business development | |
part of the appointment process. The Supervisory Board and/or | definition of job profiles and the selection of candidates. | and corporate development and organization. Industry and sec- | |
the Personnel and Mediation Committee observe the require- | tor knowledge in business segments specific to GRAMMER, a | ||
ments set out in the diversity policy for the Executive Board when | 7. | Objectives for the composition, competence profile and | knowledge of operations and operational excellence, new tech- |
selecting candidates or proposing candidates for appointment | diversity policy for the Supervisory Board | nologies, products and services and digitalization, IT and soft- | |
to the Executive Board. | The Supervisory Board of GRAMMER AG should be composed in | ware are also important. Experience in sales, marketing, human | |
such a way as to ensure that the Executive Board receives | resources and new work is also considered relevant. | ||
In its current composition, the Executive Board meets all require- | qualified supervision and advice from it. In this context, the | ||
ments of the diversity concept. The members of the Executive | complementary interaction of members with different personal | The Supervisory Board has also made a commitment to further | |
Board possess a broad range of knowledge and experience, as | and professional backgrounds as well as diversity in terms of | developing its ESG and sustainability expertise. Extensive | |
well as educational and professional backgrounds and have inter- | internationality, age and gender is considered helpful. | knowledge of legal, compliance and corporate governance |
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 89 |
issues and experience on (other) advisory or supervisory | Supervisory Board has a sufficient number of members with | The Supervisory Board believes that its current composition |
boards are also considered key criteria by the Supervisory Board | international experience. | meets the targets with respect to composition and fulfills the |
in determining its composition. | competence profile and diversity policy. The members of the | |
In accordance with the German Stock Corporation Act (AktG), | Supervisory Board have the professional and personal qualifi- | |
Knowledge of the following areas are particularly relevant for | the Supervisory Board must be composed of at least 30% | cations deemed necessary. The members of the Supervisory |
members of the Audit Committee but also for the Supervisory | women and 30% men. | Board as a whole are familiar with the sector in which the Com- |
Board as a whole: Control systems (CMS, RMS, ICS and internal | pany operates and possess the knowledge, skills and experi- | |
audit), accounting, financial statement auditing, restructuring | Independence | ence considered necessary for GRAMMER in these areas, in |
and transformation and financing and capital markets. Under the | The Supervisory Board should have an appropriate number of | particular management and leadership, strategy, market and |
German Stock Corporation Act, at least one member of the Super- | independent members (according to its own definition of appro- | corporate development, human resources, ESG and sustain- |
visory Board must be an expert in the area of accounting and at | priate), taking into account the shareholder structure. The Super- | ability, legal issues, compliance and corporate governance, |
least one additional member of the Supervisory Board must be | visory Board defines independence on the basis of the German | restructuring and transformation, and have experience on |
an expert in auditing. Expertise in the area of accounting should | Corporate Governance Code. More than half of the shareholder | (other) advisory or supervisory boards. Some of the Supervisory |
take the form of particular knowledge and experience in the appli- | representatives should be independent of the Company and the | Board members work internationally or have many years of |
cation of accounting principles and internal control and risk man- | Executive Board. Significant conflicts of interest that are not | international experience. Diversity is duly taken into account in |
agement systems and expertise in auditing in the form of partic- | merely temporary should be avoided. No more than two former | the composition of the Supervisory Board. The Supervisory |
ular knowledge and experience of auditing. Accounting and | members of GRAMMER AG's Executive Board are permitted to | Board had five female members in the reporting year, including |
auditing also include sustainability reporting and auditing of this | hold seats on the Supervisory Board. The members of the Super- | three shareholder representatives and two employee repre- |
reporting. The Chairman of the Audit Committee should be knowl- | visory Board should have sufficient time to exercise their man- | sentatives. The share of Women on the Supervisory Board is |
edgeable and independent in at least one of the two areas. | date with the requisite regularity and diligence. | therefore 41.7%. The shareholder representatives believe that |
all six shareholder representative members are independent | ||
Which of the desirable skills on the Supervisory Board is to be | Age limit | within the meaning of the Code. The defined age limit is observed. |
strengthened should be determined whenever a new candidate | In accordance with the age limit specified by the Supervisory | |
is to be elected to the Supervisory Board. | Board, only persons who are no older than 70 years of age at the | The implementation status of the competence profile for the |
time of being elected or re-elected are proposed for election as | Supervisory Board is shown below in the form of a qualification | |
Diversity | members of the Supervisory Board. | matrix. |
Sufficient diversity should be ensured in the composition of the | ||
Supervisory Board. In addition to the appropriate representation | Implementation of the objectives for the composition, compe- | |
of both genders, this also includes diversity with regard to the | tence profile and diversity policy for the Supervisory Board in | |
age structure, nationality, international experience and the | the last financial year; independent members of the Supervi- | |
diversity of educational and professional backgrounds, expe- | sory Board | |
rience and ways of thinking. When considering potential can- | Supervisory Board as well as its Nomination Committee, take | |
didates for by-election or replacement for positions on the | into account the objectives for the composition of the Supervi- | |
Supervisory Board that become vacant, the aspect of diversity | sory Board and the requirements set out in the diversity policy | |
should be given appropriate consideration at an early stage of | during the selection process and the nomination of candidates | |
the selection process. With a view to the Company's interna- | for the Supervisory Board. | |
tional orientation, it should be ensured in particular that the |
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 90 |
Qualification matrix - Shareholder representatives as of December 31, 2023
Dr. Martin | Dr.-Ing. Ping | Jürgen | Dagmar | Gabriele | Prof. Dr.-Ing. Birgit | ||||||||||
Kleinschmitt | He | Kostanjevec | Rehm | Sons | Vogel-Heuser | ||||||||||
Member since/elected until | 2022/2025 | 2020/2025 | 2020/2025 | 2022/2025 | 2020/2025 | 2017/2025 | |||||||||
Supervisory Board | Chairman | Member | Member | Member | Member | Member | |||||||||
Audit Committee | Member | Chairwoman | |||||||||||||
Function | Nomination Committee | Member | Chairwoman | Member | |||||||||||
Personnel and Mediation Committee | Member | Chairwoman | |||||||||||||
Strategy Committee | Member | Chairwoman | |||||||||||||
Chairman's Committee | Member | ||||||||||||||
Independence | Independence according to DCGK | yes | yes | yes | yes | yes | yes | ||||||||
Sex | male | male | male | female | female | female | |||||||||
Age cluster | 56 - 65 | 66 - 75 | 56 - 65 | 56 - 65 | 56 - 65 | 56 - 65 | |||||||||
Diversity | Nationality | German | Chinese | German | German | German | German | ||||||||
International Experience | | | | | | | |||||||||
Educational background | Lawyer | Engineer | Engineer | Economist | Lawyer | Engineer | |||||||||
Management/Leadership | | | | | | ||||||||||
Strategy / Market Development / Business | |||||||||||||||
Devel. | | | | | |||||||||||
Corporate development and -organization | | | | | | ||||||||||
Industry and sector knowledge | |||||||||||||||
in GRAMMER business segments | |||||||||||||||
(global perspective) | | | | ||||||||||||
Professional | Operations / Operational Excellence | | | ||||||||||||
New technologies, products and services | | | |||||||||||||
competences | |||||||||||||||
Digitalization / IT / Software | | | |||||||||||||
Sales / Marketing | | | |||||||||||||
Human Resources/New Work | | | |||||||||||||
ESG / Sustainability | | | | | | ||||||||||
Legal / Compliance / Corporate Governance | | | | | |||||||||||
Control systems | |||||||||||||||
(CMS, RMS, ICS, internal audit) | | | | ||||||||||||
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 91 |
Professional competences
Proven Expert
Dr. Martin | Dr.-Ing. Ping | Jürgen | Dagmar | Gabriele | Prof. Dr.-Ing. Birgit | |||||||
Kleinschmitt | He | Kostanjevec | Rehm | Sons | Vogel-Heuser | |||||||
Accounting | | | ||||||||||
Financial audit | | | ||||||||||
Restructuring / Transformation | | | | | | | ||||||
Financing / Capital Markets | | ü | | |||||||||
Experience in Advisory or Supervisory boards | | | | | | |||||||
Financial expert pursuant to Sec. 100 (5) AktG | ||||||||||||
Accounting Expert | | |||||||||||
Audit Expert | | |||||||||||
ESG Expertise according to DCGK | |
Note: at least 75% as part of the annual self-assessment
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 92 |
Qualification matrix - Employee representatives as of December 31, 2023
Udo | Klaus | Andrea | Martin | Peter | Antje | |||||||||
Fechtner | Bauer | Elsner | Heiß | Kern | Wagner | |||||||||
Member since/elected until | 2023/2025 | 2020/2025 | 2015/2025 | 2015/2025 | 2020/2025 | 2019/2025 | ||||||||
Supervisory Board | Deputy Chairman | Member | Member | Member | Member | Member | ||||||||
Audit Committee | Member | Member | ||||||||||||
Function | Nomination Committee | |||||||||||||
Personnel and Mediation Committee | Member | Member | ||||||||||||
Strategy Committee | Member | Member | ||||||||||||
Chairman's Committee | Member | |||||||||||||
Independence | Independence according to DCGK | - | - | - | - | - | - | |||||||
Sex | male | male | female | male | male | female | ||||||||
Age cluster | 56 - 65 | 46 - 55 | 36 - 45 | 46 - 55 | 56 - 65 | 56 - 65 | ||||||||
Diversity | Nationality | German | German | German | German | German | German | |||||||
International Experience | ||||||||||||||
Data processing | ||||||||||||||
Educational background | Toolmaker | Engineer | Industrial clerk | clerk | Building fitter | Lawyer | ||||||||
Management/Leadership | | | | | | |||||||||
Strategy / Market Development / Business | ||||||||||||||
Devel. | | |||||||||||||
Corporate development and -organization | | |||||||||||||
Industry and sector knowledge | ||||||||||||||
in GRAMMER business segments | ||||||||||||||
(global perspective) | | | | | ||||||||||
Professional | Operations / Operational Excellence | | | |||||||||||
New technologies, products and services | | |||||||||||||
competences | ||||||||||||||
Digitalization / IT / Software | | |||||||||||||
Sales / Marketing | | |||||||||||||
Human Resources/New Work | | | | | | |||||||||
ESG / Sustainability | | |||||||||||||
Legal / Compliance / Corporate Governance | | | ||||||||||||
Control systems | ||||||||||||||
(CMS, RMS, ICS, internal audit) | | |||||||||||||
GRAMMER Annual Report 2023 | Corporate Governance Declaration | 93 |
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Grammer AG published this content on 27 March 2024 and is solely responsible for the information contained therein. Distributed by Public, unedited and unaltered, on 16 April 2024 08:16:04 UTC.