Security Investment Bank : NOTICE OF THE THIRTY SECOND ANNUAL GENERAL MEETING

NOTICE OF THE THIRTY SECOND ANNUAL GENERAL MEETING

Notice is hereby given that the Thirty second Annual General Meeting of Security Investment Bank Limited (the Company) will be held at the Registered Office of the Company located at Suite Number 3, 1st Floor, Junaid Plaza, I-10 Markaz, Islamabad, on 28 April 2023 at 10:30 a.m. to transact the following business:

ORDINARY BUSINESS

1. To confirm the minutes of the Extra Ordinary General Meeting held on 29 June 2022.
2. To receive and adopt the audited financial statements of the Company for the year ended 31 December 2022 together with the directors' and auditor's reports thereon.
3. To appoint auditors and fix their remuneration for the year ending 31 December 2023.The retiring auditors M/s. Baker Tilly Mehmood Idrees Qamar. Chartered Accountants retire and being eligible offers themselves for reappointment to act as the external auditors of the Bank and fix their remuneration for the years ending 31, December 2023.

ANY OTHER BUSINESS

5) To consider any other business with the permission of the Chair.

BOOK CLOSURE

The share transfer book of the company will remain closed from 21 April 2023 to 28 April 2023 (both days inclusive). Transfer applications received in order at the office of the Share Registrar of the Company (i.e. C & K Management Associates (Private) Limited, room number 404, Trade Tower, Abdullah Haroon Road, Karachi) by the close of business on 20 April 2023 will be treated in time for determining the entitlement of members to attend the Annual General Meeting of the Company.

By order of the board

Company Secretary

Karachi:

21nd March, 2023

NOTES:

1. A member entitled to attend and vote at this meeting is entitled to appoint a proxy to attend and vote on his/her behalf. Proxies in order to be effective must be received at the office of the share registrar of the company duly stamped and signed not less than 48 hours before the meeting. A member may not appoint more than one proxy.
2. Members are requested to promptly communicate to the Share Registrar of the Company any change in their addresses.
3. CDC account holders and sub-account holders are required to follow the under mentioned guidelines as laid down by the Securities & Exchange Commission of Pakistan.
4. 1. For attending the meeting.
   2. 1. In case of individuals, the account holder or sub-account holder shall bring his or her original CNIC or original passport along with Participant ID Number and the Account Number at the time of attending meeting.
      2. In case of corporate entity, the board of directors' resolution / power of attorney with specimen signature of the nominee shall be produced at the time of meeting.
   3. For appointing proxies
   4. 1. In case of individuals, the account holder or sub-account holder shall submit the proxy form as per the above requirement.
      2. The proxy form shall be witnessed by two persons whose names, addresses and CNIC number shall be mentioned on the form.
      3. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
      4. The proxy shall produce his or her original CNIC or original passport at the time of meeting.
      5. In case of corporate entity, the board of directors' resolution / power of attorney with specimen signature shall be submitted to the company along with proxy form.
5. Pursuant to Section 150 of the Income Tax Ordinance, 2001 and Finance Act, 2020 withholding tax on dividend income will be deducted for 'Filer' and 'Non-Filer' shareholders at 15% and 30% respectively. According to the Federal Board of Revenue (FBR), withholding tax will be determined separately on 'Filer/Non-Filer' status of principal shareholder as well as joint holder(s) based on their shareholding proportions, in case of joint accounts. Members that hold shares with joint shareholders are requested to provide shareholding proportions of principal shareholder and joint holder(s) in respect of shares held by them to our Share Registrar in writing. In case the required information is not provided to our Registrar it will be assumed that the shares are held in equal shares by principal shareholder and joint holder(s).
6. SUBMISSION OF COMPUTERISED NATIONAL IDENTITY CARD / NATIONAL TAX NUMBER

We would like to bring it to the notice of our valued shareholders that the Securities & Exchange Commission of Pakistan (SECP) vide Notification No. SRO 831(I)/2012 dated 05 July 2012 in supersession of earlier Notification No. SRO 779(I)/2011 dated 18 August 2011, has directed all the listed companies to issue dividend warrant(s) only crossed as "A/C Payee Only" in the name of registered shareholder or in the name of authorised person where a registered shareholder authorises the Company to pay dividend, on his behalf, to any other person. The dividend warrant(s) should also bear the Computerised National Identity Card Number (CNIC) of the registered shareholder or the authorised person, except in case of minor(s) and corporate shareholders.

In view of the above, it is requested that the Members, who have not yet submitted photocopy of their valid CNIC are requested to send the same at the earliest directly to the Company Share Registrar.

The Corporate Shareholders are requested to provide at the earliest their National Tax Number directly to the Company Share Registrar.

1. DIVIDEND MANDATE OPTION

In compliance of the Circular No. 18 of 2012 dated 05 June 2012, we would like to inform our valued shareholders that Section 242 of the Companies Act, 2017 allows the shareholders of a company to order the company to pay them cash dividend, if declared, through their respective banks.

In this regard, those shareholders who would like to avail the above facility are requested to provide following details directly the Share Registrar of the Company.

Name of Shareholder

Folio Number / Participant ID and Account

Number

CNIC Number

Title of Bank Account

Bank Account Number

Bank's Name

Branch Name

Branch Address

Cell Number of Shareholder, if any

Landline Number of Shareholder, if any

1. Electronic Transmission of Financial Statements and Notices

Pursuant to Notification vide SRO 787 (I)/2014 dated September 08, 2014:SECP has directed all companies to facilitate their members receiving Annual Financial Statements and Notice of Annual General Meeting (Notice) through electronic mail system (e-mail). The Company is pleased to offer this facility to our valued members who desire to receive Annual Financial Statements and Notices through email in future. In this regard, those members who wish to avail this facility are hereby requested to convey their consent via email on a standard request form which is available at the Company website i.e. http://www.sibl.com.pk Please ensure that your email account has sufficient rights and space available to receive such email which may be greater than 1MB in size. Further, it is the responsibility of the member (s) to timely update the Share Registrar of any changes in his/her/its/their registered email address at the address of Company's Share Registrar mentioned above.

1. Placement of Financial Statements

The Company has placed the Audited Financial Statements for the year ended December 31, 2022 along with Auditors and Directors Reports thereon on its website: http://www.sibl.com.pk

NOTICE OF THE 32ND ANNUAL GENERAL MEETING

Notice is hereby given that the Thirty second Annual General Meeting of Security Investment Bank Limited (the Company) will be held at the Registered Office of the Company located at Suite Number 3, 1st Floor, Junaid Plaza, I-10 Markaz, Islamabad, on 28 April 2023 at 10:30 a.m. to transact the following business:

ORDINARY BUSINESS

1. To confirm the minutes of the Extra Ordinary General Meeting held on 29 June 2022.
2. To receive and adopt the audited financial statements of the Company for the year ended 31 December 2022 together with the directors' and auditor's reports thereon.
3. To appoint auditors and fix their remuneration for the year ending 31 December 2023. The retiring auditors M/s. Baker Tilly Mehmood Idrees Qamar. Chartered Accountants retire and being eligible offers themselves for reappointment to act as the external auditors of the Bank and fix their remuneration for the years ending 31 December 2023.

ANY OTHER BUSINESS

4. To consider any other business with the permission of the Chair.

BOOK CLOSURE

The share transfer book of the company will remain closed from 21 April 2023 to 28 April 2023 (both days inclusive). Transfer applications received in order at the office of the Share Registrar of the Company (i.e. C & K Management Associates (Private) Limited, Room Number 404, Trade Tower, Abdullah Haroon Road, Karachi) by the close of business on 20 April 2023 will be treated in time for determining the entitlement of members to attend the Annual General Meeting of the Company.

1. A member entitled to attend and vote at this meeting is entitled to appoint a proxy to attend and vote on his/ her behalf. Proxies in order to be effective must be received at the office of the share registrar of the company duly stamped and signed not less than 48 hours before the meeting. A member may not appoint more than one proxy.
2. Members are requested to promptly communicate to the Share Registrar of the Company any change in their addresses.
3. CDC account holders and sub-account holders are required to follow the under mentioned guidelines as laid down by the Securities & Exchange Commission of Pakistan.
   a. For attending the meeting

1. In case of individuals, the account holder or sub-account holder shall bring his or her original CNIC or original passport alongwith Participant ID Number and the Account Number at the time of attending meeting.
2. In case of corporate entity, the board of directors' resolution/ power of attorney with specimen signature of the nominee shall be produced at the time of meeting.

b. For appointing proxies

1. 1. In case of individuals, the account holder or sub-account holder shall submit the proxy form as per the above requirement.
   2. The proxy form shall be witnessed by two persons whose names, addresses and CNIC number shall be mentioned on the form.
   3. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
   4. The proxy shall produce his or her original CNIC or original passport at the time of meeting.
   5. In case of corporate entity, the board of directors' resolution/ power of attorney with specimen signature shall be submitted to the company along with proxy form.
2. Pursuant to Section 150 of the Income Tax Ordinance, 2001 and Finance Act, 2020 withholding tax on dividend income will be deducted for 'Filer' and 'Non-Filer' shareholders at 15% and 30% respectively. According to the Federal Board of Revenue (FBR), withholding tax will be determined separately on 'Filer / Non-Filer' status of principal shareholder as well as joint holder(s) based on their shareholding proportions, in case of joint accounts. Members that hold shares with joint shareholders are requested to provide shareholding proportions of principal shareholder and joint holder(s) in respect of shares held by them to our Share Registrar in writing. In case the required information is not provided to our Registrar it will be assumed that the shares are held in equal shares by principal shareholder and joint holder(s).
3. SUBMISSION OF COMPUTERISED NATIONAL IDENTITY CARD/ NATIONAL TAX NUMBER
   We would like to bring it to the notice of our valued shareholders that the Securities & Exchange Commission of Pakistan (SECP) vide Notification No. SRO 831(I)/2012 dated 05 July 2012 in supersession of earlier Notification No. SRO 779(I)/2011 dated 18 August 2011, has directed all the listed companies to issue dividend warrant(s) only crossed as "A/C Payee Only" in the name of registered shareholder or in the name of authorised person where a registered shareholder authorises the Company to pay dividend, on his behalf, to any other person. The dividend warrant(s) should also bear the Computerised National Identity Card Number (CNIC) of the registered shareholder or the authorised person, except in case of minor(s) and corporate shareholders.
   In view of the above, it is requested that the Members, who have not yet submitted photocopy of their valid CNIC are requested to send the same at the earliest directly to the Company Share Registrar.
   The Corporate Shareholders are requested to provide at the earliest their National Tax Number directly to the Company Share Registrar.
4. DIVIDEND MANDATE OPTION
   In compliance of the Circular No. 18 of 2012 dated 05 June 2012, we would like to inform our valued shareholders that Section 242 of the Companies Act, 2017 allows the shareholders of a company to order the company to pay them cash dividend, if declared, through their respective banks.

In this regard, those shareholders who would like to avail the above facility are requested to provided following details directly to the Share Registrar of the Company.

Name of Shareholder

Folio Number / Participant ID and

Account Number

CNIC Number

Title of Bank Account

Bank Account Number

Bank's Name

Branch Name

Branch Address

Cell Number of Shareholder, if any

Landline Number of Shareholder, if any

1. Electronic Transmission of Financial Statements and Notices
   Pursuant to Notification vide SRO 787(I)/2014 dated September 08, 2014: SECP has directed all companies to facilitate their members receiving Annual Financial Statements and Notice of Annual General Meeting (Notice) through electronic mail system (e-mail). The Company is pleased to offer this facility to our valued members who desire to receive Annual Financial Statements and Notices through email in future. In this regard, those members who wish to avail this facility are hereby requested to convey their consent via email on a standard request form which is available at the Company website i.e. http://www.sibl.com.pk Please ensure that your email account has sufficient rights and space available to receive such email which may be greater than 1MB in size. Further, it is the responsibility of the member(s) to timely update the Share Registrar of any changes in his / her / its / their registered email address at the address of Company's Share Registrar mentioned above.
2. Placement of Financial Statements
   The Company has placed the Audited Financial Statements for the year ended December 31, 2022 along with Auditors and Directors Reports thereon on its website: http://www.sibl.com.pk